{"id":4055,"date":"2024-02-14T12:17:41","date_gmt":"2024-02-14T12:17:41","guid":{"rendered":"https:\/\/prosmarketplace.com\/blog\/?p=4055"},"modified":"2025-01-08T07:55:15","modified_gmt":"2025-01-08T07:55:15","slug":"effectively-communicating-with-your-virtual-assistant","status":"publish","type":"post","link":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/","title":{"rendered":"Effectively Communicating with Your Virtual Assistant"},"content":{"rendered":"\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">To say that communication is vital in any working relationship is a clich\u00e9 as well as an understatement. Many of us know that we need to have intentional and productive conversations with those we work with but workload, distractions, and a general lack of understanding can derail even the best intentions. As a result, you must understand the significance of communicating with your Virtual Assistant. These are individuals who want to do an excellent job for you but may need some guidance and direction. Especially in the beginning when it comes to finding out about your business practices.<\/span><\/p>\r\n<h2 style=\"text-align: left;\"><span style=\"font-size: 18pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\"><b>Communication is critical in any working partnership<\/b><\/span><\/h2>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">According to <a href=\"https:\/\/www.clearcompany.com\/\" target=\"_blank\" rel=\"noopener noreferrer\"><b>Clear Company<\/b><\/a>, businesses with effective communication are <strong>50 percent<\/strong> more likely to have lower employee turnover. Another source, <b>HerdWisdom<\/b>, revealed that <a style=\"color: #1a275f;\" href=\"http:\/\/govitru.com\/workplace-statistics\/\">33 percent<\/a> of surveyed employees said a lack of open communication\u00a0has the most negative impact on employee morale. There are advantages to keeping the lines of communication open with your Virtual Assistant, but you need the right mediums to do this.<\/span><\/p>\r\n<h2 style=\"text-align: left;\"><span style=\"font-size: 18pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\"><b>The Daily Check-In Email<\/b><\/span><\/h2>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">One of the most efficient ways to check in with your Virtual Assistant is through email. You should require them to inform you of the following information:<\/span><\/p>\r\n<ul style=\"text-align: justify;\">\r\n<li><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\"><i>The progress of any work you have assigned them.<\/i><\/span><\/li>\r\n<li><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\"><i>Any problems they encountered while trying to get work done.<\/i><\/span><\/li>\r\n<li><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\"><i>Any help or assistance they could use from you.<\/i><\/span><\/li>\r\n<li><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\"><i>Any feedback you have for your employer<\/i><\/span><\/li>\r\n<\/ul>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">This email should be sent at the beginning of every working day. It is vital to check on the progress of the task to ensure your Virtual Assistant fully understands the requirements. Through the daily email, your Virtual Assistant can also request your help or clarification if they need it. This situation can also lead to you setting up a phone call or video conference if more of an explanation is necessary.<\/span><\/p>\r\n<h2 style=\"text-align: justify;\"><span style=\"font-size: 18pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\"><b>Emails Throughout the Day<\/b><\/span><\/h2>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">This scenario may be due to personal preference. Some working professionals prefer email as opposed to an instant communication tool, while others may not see it this way. You and your Virtual Assistant have to decide how you are going to quickly and efficiently discuss issues throughout the day. Email is a slower form of communication, and it may not fulfill your needs of immediate contact. It would make sense for you to set up a standard for what communication should be over email and what needs to happen over an instant messenger.<\/span><\/p>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">For example, your Virtual Assistant may want feedback about a large project that is not an immediate priority. This situation is something appropriate to discuss over email. In contrast, you may need some quick help in researching information for a client whom you are meeting within an hour. A faster medium of communication like a phone call or an instant message program (ex. <a href=\"https:\/\/slack.com\" target=\"_blank\" rel=\"noopener noreferrer\">Slack<\/a>) may be more appropriate. So, discuss these standards with your Virtual Assistant.<\/span><\/p>\r\n<h2 style=\"text-align: justify;\"><span style=\"font-size: 18pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\"><b>Skype and Video Conference Software<\/b><\/span><\/h2>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\"><a href=\"https:\/\/www.skype.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Skype<\/a> is an excellent source for communicating with your Virtual Assistant if you need to see them face-to-face. It ensures that you are not losing out on the true meaning of their words, which can easily happen over email or instant messaging. You can gauge their communications in real-time to give you a better sense of what they are trying to say.\u00a0 Tools like these also allow you to share your computer screen so you can show them vital processes or documents. <a href=\"https:\/\/www.skype.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Skype<\/a> and video conferencing software like <a href=\"https:\/\/zoom.us\/\" target=\"_blank\" rel=\"noopener noreferrer\">Zoom<\/a>, <a href=\"https:\/\/www.gotomeeting.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">GoToMeeting<\/a>, or <a href=\"https:\/\/appear.in\/\" target=\"_blank\" rel=\"noopener noreferrer\">Appear.in<\/a> are perfect for meetings about a large project, for training and development.<\/span><\/p>\r\n<h2 style=\"text-align: justify;\"><span style=\"font-size: 18pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\"><b>CRMs<\/b><\/span><\/h2>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">CRMs are great for project management and the delegation of tasks. Mediums like <a href=\"https:\/\/basecamp.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Basecamp<\/a>, <a href=\"https:\/\/www.salesforce.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Salesforce<\/a>, <a href=\"https:\/\/www.hubspot.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Hubspot<\/a>, and <a href=\"https:\/\/www.bitrix24.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Bitrix24<\/a> are great for assigning duties to your Virtual Assistant. As well as monitoring their progress on a project you assigned them. These programs allow you to share documents, give them access to files they can work with, and enable work collaboration. CRMs are especially useful if you have a team of Virtual Assistants or remote workers you are working with. While it may be tempting to use these will programs as a significant form of communication (since some do have instant messaging capabilities). Much of the conversation especially in the beginning should occur before you assign anything to a Virtual Assistant. Use email or Skype to inform them of what projects you are thinking of sending their way. Along with what resources they are expected to use for assistance. CRMs are more of a project management tool instead of one used strictly for communication.<\/span><\/p>\r\n<h2 style=\"text-align: justify;\"><span style=\"font-family: arial, helvetica, sans-serif;\"><span style=\"font-size: 18pt; color: #1a275f;\"><b>Slack<\/b><\/span><\/span><\/h2>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">Other than email and the occasional phone call, <a href=\"https:\/\/slack.com\" target=\"_blank\" rel=\"noopener noreferrer\">Slack<\/a> is one of the best options for instant communication. Unlike email or phone calls, Slack allows you to chat instantly throughout the day. You can create various chatrooms for specific purposes and topics while also sharing documents. If you quickly need to refer back to a previous conversation, Slack allows you to search through your chat log.<\/span><\/p>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">If you know you need to be consistently available to your Virtual Assistant, Slack is one of the best ways to do it. It eliminates the need for lengthy and disorganized emails or constant phone calls. For example, if you have a Virtual Assistant who just started a project or may need some guidance, then being accessible on Slack may be just the answer you are looking for. As with any program, you should set parameters. If you have an agreement that you both will be on Slack for questions, make sure you both agree on times you will be available.<\/span><\/p>\r\n<h2 style=\"text-align: left;\"><span style=\"font-size: 18pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\"><b>Presentation and Screen Recording Software<\/b><\/span><\/h2>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">As an employer, training is going to be a significant part of the beginning of the working relationship with your Virtual Assistant. There are going to be tasks you will have to take the time to walk them through. For example, you may have a specific way you like data spreadsheets formatted in Excel or Google Spreadsheets, or you may want to guide them on how to post a blog post in WordPress. One of the more effective ways to train them is to use visual tools to walk them through tasks and projects.<\/span><\/p>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">Tools like <a href=\"https:\/\/www.techsmith.com\/video-editor.html\" target=\"_blank\" rel=\"noopener noreferrer\">Camtasia<\/a>, <a href=\"https:\/\/www.techsmith.com\/snagit-features.html\" target=\"_blank\" rel=\"noopener noreferrer\">Snagit<\/a>, and <a href=\"https:\/\/www.screencastify.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Screencastify<\/a> allow you to easily record your computer screen adding your oral instructions for you to share with your Virtual Assistant.<\/span><\/p>\r\n<h2 style=\"text-align: justify;\"><span style=\"font-size: 18pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\"><b>Phone Calls<\/b><\/span><\/h2>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">In the event of an emergency or the need to further clarify directions, picking up the phone may be the best option. If you are in the United States, your regular hours will likely overlap with their working hours. So, be sure to have options for calling outside of an actual phone call. <a href=\"https:\/\/www.skype.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Skype<\/a>, <a href=\"https:\/\/hangouts.google.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Google Hangouts<\/a>, and <a href=\"https:\/\/www.whatsapp.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">WhatsApp<\/a> are free options you can use to have a phone conversation with your Virtual Assistant. Only reserve actual phone calls for immediate emergencies.<\/span><\/p>\r\n<h2 style=\"text-align: justify;\"><span style=\"font-size: 18pt; font-family: arial, helvetica, sans-serif;\"><a href=\"https:\/\/docs.google.com\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"color: #1a275f;\"><b>Google Docs<\/b><\/span><\/a><\/span><\/h2>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">There is a reason why <a href=\"https:\/\/www.google.com\/drive\/\" target=\"_blank\" rel=\"noopener noreferrer\">Google Drive<\/a> and <a href=\"https:\/\/docs.google.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Google Docs<\/a> are some of the most popular document-sharing apps around. They allow you to create documents you can efficiently work on with another party. In the past, other platforms required you to create another version of a project before you could make an edit.<\/span><\/p>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">Google Docs also allows you to monitor your remote employee work in real time because it tracks edits made, reveals the last time the document was edited, allows you to track changes that detail the extent of the edits, and even lets you store large documents and quickly share them over email. Google Drive and Google Docs are perfect for projects you and your Virtual Assistant both need to work on.<\/span><\/p>\r\n<h2 style=\"text-align: justify;\"><span style=\"font-size: 18pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\"><b>Final Thoughts\u00a0<\/b><\/span><\/h2>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">Effective communication is the foundation of any productive working relationship. You and your Virtual Assistant have to understand the expectations and provide consistent feedback to one another. As well as being available to discuss the best ways to tackle a project or a task. Since you are operating in a real remote work environment, you have to use the best tools to communicate.<\/span><\/p>\r\n<p style=\"text-align: justify;\"><span style=\"font-size: 14pt; color: #1a275f; font-family: arial, helvetica, sans-serif;\">Then train them on how to accomplish tasks that meet your expectations. The key is to know how each one benefits you and your Virtual Assistant as well as provides the services you need. Understanding the differences between email and <a href=\"https:\/\/slack.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Slack<\/a>, or why a <a href=\"https:\/\/www.skype.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Skype<\/a> video conference is better in certain situations than a phone call will also bring efficiency and less confusion to your communications. So, take a look at these communication tools and see how you can fit them into your business. They may benefit you in ways that you never thought possible.<\/span><\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>To say that communication is vital in any working relationship is a clich\u00e9 as well as an understatement. Many of us know that we need to have intentional and productive conversations with those we work with but workload, distractions, and a general lack of understanding can derail even the best intentions. As a result, you [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":9534,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"off","_et_pb_old_content":"<span style=\"font-size: 14pt;\">To say that communication is vital in any working relationship is a clich\u00e9 as well as an understatement. Many of us know that we need to have intentional and productive conversations with those we work with but workload, distractions, and a general lack of understanding can derail even the best intentions. As a result, it is vital that you understand the significance of communicating with your online virtual assistant. These are individuals that want to do an excellent job for you but may need some guidance and direction. Especially in the beginning when it comes to finding out about your business practices. <\/span>\r\n\r\n<strong><span style=\"font-size: 14pt;\">Communication is critical in any working partnership.<\/span><\/strong>\r\n\r\n<span style=\"font-size: 14pt;\">According to <strong>Clear Company<\/strong>, businesses with effective communication are\u00a0<a href=\"http:\/\/govitru.com\/workplace-statistics\/\">50 percent<\/a>\u00a0more likely to have lower employee turnover. Another source, <strong>HerdWisdom<\/strong>, revealed that\u00a0<a href=\"http:\/\/govitru.com\/workplace-statistics\/\">33 percent<\/a>\u00a0of surveyed employees said a lack of open communication has the most negative impact on employee morale. There are advantages to keeping the lines of communication open with your online virtual assistant, but you need the right mediums to do this.<\/span>\r\n<h2><span style=\"font-size: 18pt;\"><strong>The Daily Check-In Email<\/strong><\/span><\/h2>\r\n<span style=\"font-size: 14pt;\">One of the most efficient ways to check-in with your online virtual assistant is through email. You should require them to inform you of the following information:<\/span>\r\n<ul>\r\n \t<li><em><span style=\"font-size: 14pt;\">The progress of any work you have assigned them.<\/span><\/em><\/li>\r\n \t<li><em><span style=\"font-size: 14pt;\">Any problems they encountered while trying to get work done.<\/span><\/em><\/li>\r\n \t<li><em><span style=\"font-size: 14pt;\">Any help or assistance they could use from you.<\/span><\/em><\/li>\r\n \t<li><em><span style=\"font-size: 14pt;\">Any feedback you have for your employer<\/span><\/em><\/li>\r\n<\/ul>\r\n<span style=\"font-size: 14pt;\">This email should be sent at the beginning of every working day. It is vital to check on the task progress to ensure your online virtual assistant understands fully understands the requirements. Through the daily email, your online virtual assistant can also request your help or clarification if they need it. This situation can also lead to you setting up a phone call or video conference if more of an explanation is necessary.<\/span>\r\n<h2><span style=\"font-size: 18pt;\"><strong>Emails Throughout the Day<\/strong><\/span><\/h2>\r\n<span style=\"font-size: 14pt;\">This scenario may be due to personal preference. Some working professionals prefer email as opposed to an instant communication tool, while others may not see it this way. You and your online virtual assistant have to decide how you are going to quickly and efficiently discuss issues throughout the day. Email is a slower form of communication, and it may not fulfill your needs of immediate contact. It would make sense for you to set up a standard for what communication should be over email and what needs to happen over an instant messenger.<\/span>\r\n\r\n<span style=\"font-size: 14pt;\">For example, your online virtual assistant may want feedback about a large project that is not an immediate priority. This situation is something appropriate to discuss over email. In contrast, you may need some quick help in researching information for a client whom you are meeting within an hour. A faster medium of communication like a phone call or an instant message program (ex. <a href=\"https:\/\/slack.com\">Slack<\/a>) may be more appropriate. So, discuss these standards with your online virtual assistant.<\/span>\r\n\r\n<img class=\"aligncenter wp-image-4056 size-full\" src=\"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2019\/07\/23.png\" alt=\"\" width=\"1075\" height=\"460\" \/>\r\n<h2><span style=\"font-size: 18pt;\"><strong>Skype and Video Conference Software<\/strong><\/span><\/h2>\r\n<span style=\"font-size: 14pt;\">Skype is an excellent source for communicating with your online virtual assistant if you need to see them face-to-face. It ensures that you are not losing out on the true meaning of their words, which can easily happen over email or instant messaging. You can gauge their communications in real-time to give you a better sense of what they are trying to say.\u00a0 Tools like these also allow you to share your computer screen so you can show them vital processes or documents. Skype and video conferencing software like Zoom, GootoMeeting or Appear.in are perfect for meetings about a large project, for training and development.\u00a0<\/span>\r\n<h2><span style=\"font-size: 18pt;\"><strong>CRMs<\/strong><\/span><\/h2>\r\n<span style=\"font-size: 14pt;\">CRMs are great for project management and the delegation of task. Mediums like\u00a0<a href=\"https:\/\/basecamp.com\/\">Basecamp<\/a>, <a href=\"https:\/\/www.salesforce.com\/\">Salesforce<\/a>,\u00a0<a href=\"https:\/\/www.hubspot.com\/\">Hubspot<\/a>, and\u00a0<a href=\"https:\/\/www.bitrix24.com\/\">Bitrix24<\/a>\u00a0are great for assigning duties to your online virtual assistant. As well as monitoring their progress on a project you assigned them. These programs allow you to share documents, give them access to files they can work with, and enable work collaboration. CRMs are especially useful if you have a team of online virtual assistant's or remote workers you are working with. While it may be tempting to use these will programs as a significant form of communication (since some do have instant messaging capabilities). Much of the conversation especially in the beginning should occur before you assign anything to an online virtual assistant. Use email or Skype to inform them of what projects you are thinking of sending their way. Along with what resources they are expected to use for assistance. CRMs are more of a project management tool instead of one used strictly for communication.<\/span>\r\n<h2><span style=\"font-size: 18pt;\"><strong>Slack<\/strong><\/span><\/h2>\r\n<span style=\"font-size: 14pt;\">Other than email and the occasional phone call, Slack is one of the best options for instant communication. Unlike email or phone calls, Slack allows you to chat throughout the day instantly. You can create various chatrooms for specific purposes and topics while also sharing documents. If you quickly need to refer back to a previous conversation, Slack allows you to search through your chat log.<\/span>\r\n\r\n<span style=\"font-size: 14pt;\">If you know you need to be consistently available to your online virtual assistant, Slack is one of the best ways to do it. It eliminates the need for lengthy and disorganized emails or constant phone calls. For example, if you have an online virtual assistant that just started a project or may need some guidance, then being accessible on Slack may be just the answer you are looking for. As with any program, you should set parameters. If you have an agreement where you both will be on Slack for questions, make sure you both agree on times you will be available.<\/span>\r\n<h2><span style=\"font-size: 18pt;\"><strong>Presentation and Screen Recording Software<\/strong><\/span><\/h2>\r\n<span style=\"font-size: 14pt;\">As an employer, training is going to be a significant part at the beginning of the working relationship with your online virtual assistant. There are going to be tasks you will have to take the time to walk them through. For example, you may have a specific way you like data spreadsheets formatted in Excel or Google Spreadsheets, or you may want to guide them on how to post a blog post in WordPress. One of the more effective ways to train them is to use visual tools to walk them through tasks and projects. <\/span>\r\n\r\n<span style=\"font-size: 14pt;\">Tools like\u00a0<a href=\"https:\/\/www.techsmith.com\/video-editor.html\">Camtasia<\/a>,\u00a0<a href=\"https:\/\/www.techsmith.com\/snagit-features.html\">Snagit<\/a>, and\u00a0<a href=\"https:\/\/www.screencastify.com\/\">Screencastify<\/a>\u00a0allow you to easily record your computer screen adding your oral instructions for you to share with your online virtual assistant.<\/span>\r\n<h2><span style=\"font-size: 18pt;\"><strong>Phone Calls<\/strong><\/span><\/h2>\r\n<span style=\"font-size: 14pt;\">In the event of an emergency or the need to further clarify directions, picking up the phone may be the best option. If you are in the United States,\u00a0your regular hours will likely overlap\u00a0with their working hours.\u00a0So, be sure to have options for calling outside of an actual phone call. <a href=\"https:\/\/www.skype.com\/en\/\">Skype<\/a>,\u00a0<a href=\"https:\/\/hangouts.google.com\/\">Google Hangouts<\/a>, and <a href=\"https:\/\/www.whatsapp.com\/\">Whatsapp<\/a>\u00a0are free options you can use to have a phone conversation with your online virtual assistant. Only reserve actual phone calls for immediate emergencies.<\/span>\r\n<h2><span style=\"font-size: 18pt;\"><strong>Google Docs<\/strong><\/span><\/h2>\r\n<span style=\"font-size: 14pt;\">There is a reason why Google Drive and Google Docs are some of the most popular document sharing apps around. They allow you to create documents you can efficiently work on with another party. In the past, other platforms required you to create another version of a project before you could make an edit. <\/span>\r\n\r\n<span style=\"font-size: 14pt;\">Google Docs also allows you to monitor your remote employee work in real time because it tracks edits made, reveals the last time the document was edited, allows for you to track changes that detail the extent of the edits, and even lets you store large documents and quickly share them over email. Google Drive and Google Docs are perfect for projects you and your online virtual assistant both need to work on.<\/span>\r\n<h2><\/h2>\r\n<h2><strong>Final Thoughts on how to better communicate with your Online Virtual Assistant<\/strong><\/h2>\r\n<span style=\"font-size: 14pt;\">Effective communication is the foundation of any productive working relationship. You and your online virtual assistant have to understand the expectations, provide consistent feedback to one another. As well as being available to discuss the best ways to tackle a project or a task.\u00a0Since you are operating on a real remote work environment, you have to use the best tools to communicate.<\/span>\r\n\r\n<span style=\"font-size: 14pt;\">Then train them on how to accomplish tasks that meet your expectations. The key is to know how each one benefits you and your online virtual assistant as well as provides the services you need. Understanding the differences between email and Slack, or why a Skype video conference is better in certain situations than a phone call will also bring efficiency and less confusion to your communications. So, take a look at these communication tools and see how you can fit them into your business. They may benefit you in ways that you never thought possible. <\/span>\r\n\r\n<span style=\"font-size: 14pt;\">For more articles on how to train your online virtual assistants <strong><a href=\"https:\/\/prosmarketplace.com\/blog\">click here.<\/a><\/strong><\/span>","_et_gb_content_width":"","footnotes":""},"categories":[884,787,886],"tags":[],"class_list":["post-4055","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communicating","category-employer-news","category-managing"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Effectively Communicating with Your Virtual Assistant | Pros Marketplace<\/title>\n<meta name=\"description\" content=\"Our article highlights some of the key communication applications to effectively communicate with your Virtual Assistant.\" \/>\n<meta name=\"robots\" content=\"index,follow\" \/>\n<link rel=\"canonical\" href=\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Effectively Communicating with Your Virtual Assistant | Pros Marketplace\" \/>\n<meta property=\"og:description\" content=\"Our article highlights some of the key communication applications to effectively communicate with your Virtual Assistant.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/\" \/>\n<meta property=\"og:site_name\" content=\"Pros Marketplace\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/facebook.com\/prosmarketplace\" \/>\n<meta property=\"article:author\" content=\"https:\/\/www.facebook.com\/steve.kohler.397\" \/>\n<meta property=\"article:published_time\" content=\"2024-02-14T12:17:41+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-01-08T07:55:15+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2019\/07\/10.png\" \/>\n\t<meta property=\"og:image:width\" content=\"814\" \/>\n\t<meta property=\"og:image:height\" content=\"340\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Steve\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@prosmarketllc\" \/>\n<meta name=\"twitter:site\" content=\"@prosmarketllc\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Steve\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/\"},\"author\":{\"name\":\"Steve\",\"@id\":\"https:\/\/prosmarketplace.com\/blog\/#\/schema\/person\/800a4c81debc9167ee037728f4287d61\"},\"headline\":\"Effectively Communicating with Your Virtual Assistant\",\"datePublished\":\"2024-02-14T12:17:41+00:00\",\"dateModified\":\"2025-01-08T07:55:15+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/\"},\"wordCount\":1420,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/prosmarketplace.com\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2019\/07\/10.png\",\"articleSection\":[\"Communicating\",\"Employer News\",\"Managing\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/\",\"url\":\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/\",\"name\":\"Effectively Communicating with Your Virtual Assistant | Pros Marketplace\",\"isPartOf\":{\"@id\":\"https:\/\/prosmarketplace.com\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2019\/07\/10.png\",\"datePublished\":\"2024-02-14T12:17:41+00:00\",\"dateModified\":\"2025-01-08T07:55:15+00:00\",\"description\":\"Our article highlights some of the key communication applications to effectively communicate with your Virtual Assistant.\",\"breadcrumb\":{\"@id\":\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#primaryimage\",\"url\":\"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2019\/07\/10.png\",\"contentUrl\":\"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2019\/07\/10.png\",\"width\":814,\"height\":340},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/prosmarketplace.com\/blog\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Effectively Communicating with Your Virtual Assistant\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/prosmarketplace.com\/blog\/#website\",\"url\":\"https:\/\/prosmarketplace.com\/blog\/\",\"name\":\"Pros Marketplace\",\"description\":\"Connecting Entrepreneurs to Remote Workers\",\"publisher\":{\"@id\":\"https:\/\/prosmarketplace.com\/blog\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/prosmarketplace.com\/blog\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/prosmarketplace.com\/blog\/#organization\",\"name\":\"Pros Marketplace LLC\",\"url\":\"https:\/\/prosmarketplace.com\/blog\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/prosmarketplace.com\/blog\/#\/schema\/logo\/image\/\",\"url\":\"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2025\/06\/600x600.webp\",\"contentUrl\":\"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2025\/06\/600x600.webp\",\"width\":600,\"height\":600,\"caption\":\"Pros Marketplace LLC\"},\"image\":{\"@id\":\"https:\/\/prosmarketplace.com\/blog\/#\/schema\/logo\/image\/\"},\"sameAs\":[\"https:\/\/facebook.com\/prosmarketplace\",\"https:\/\/x.com\/prosmarketllc\",\"https:\/\/instagram.com\/prosmarketplace\",\"https:\/\/pinterest.com\/prosmarketplace\",\"https:\/\/www.linkedin.com\/company\/prosmarketplacellc\/\"]},{\"@type\":\"Person\",\"@id\":\"https:\/\/prosmarketplace.com\/blog\/#\/schema\/person\/800a4c81debc9167ee037728f4287d61\",\"name\":\"Steve\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/prosmarketplace.com\/blog\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2024\/04\/Steve-150x150.png\",\"contentUrl\":\"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2024\/04\/Steve-150x150.png\",\"caption\":\"Steve\"},\"description\":\"As the CEO and spokesperson for Pros Marketplace, my role involves connecting Latin American professionals with remote job opportunities worldwide. Anyone can create an account, apply for jobs, and secure employment without any charges. With 30 years of corporate experience, I am committed to carrying my son's legacy forward by contributing to progress and innovation in our society. A portion of our earnings goes towards organizations supporting spinal cord injuries to make the world a better place for all of us. Let's connect and become part of the Pros Marketplace family.\",\"sameAs\":[\"https:\/\/www.facebook.com\/steve.kohler.397\",\"https:\/\/www.linkedin.com\/in\/steve-kohler-b82ba12b\/\"],\"url\":\"https:\/\/prosmarketplace.com\/blog\/author\/admin\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Effectively Communicating with Your Virtual Assistant | Pros Marketplace","description":"Our article highlights some of the key communication applications to effectively communicate with your Virtual Assistant.","robots":{"index,follow":"index,follow"},"canonical":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/","og_locale":"en_US","og_type":"article","og_title":"Effectively Communicating with Your Virtual Assistant | Pros Marketplace","og_description":"Our article highlights some of the key communication applications to effectively communicate with your Virtual Assistant.","og_url":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/","og_site_name":"Pros Marketplace","article_publisher":"https:\/\/facebook.com\/prosmarketplace","article_author":"https:\/\/www.facebook.com\/steve.kohler.397","article_published_time":"2024-02-14T12:17:41+00:00","article_modified_time":"2025-01-08T07:55:15+00:00","og_image":[{"width":814,"height":340,"url":"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2019\/07\/10.png","type":"image\/png"}],"author":"Steve","twitter_card":"summary_large_image","twitter_creator":"@prosmarketllc","twitter_site":"@prosmarketllc","twitter_misc":{"Written by":"Steve","Est. reading time":"7 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#article","isPartOf":{"@id":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/"},"author":{"name":"Steve","@id":"https:\/\/prosmarketplace.com\/blog\/#\/schema\/person\/800a4c81debc9167ee037728f4287d61"},"headline":"Effectively Communicating with Your Virtual Assistant","datePublished":"2024-02-14T12:17:41+00:00","dateModified":"2025-01-08T07:55:15+00:00","mainEntityOfPage":{"@id":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/"},"wordCount":1420,"commentCount":0,"publisher":{"@id":"https:\/\/prosmarketplace.com\/blog\/#organization"},"image":{"@id":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#primaryimage"},"thumbnailUrl":"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2019\/07\/10.png","articleSection":["Communicating","Employer News","Managing"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/","url":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/","name":"Effectively Communicating with Your Virtual Assistant | Pros Marketplace","isPartOf":{"@id":"https:\/\/prosmarketplace.com\/blog\/#website"},"primaryImageOfPage":{"@id":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#primaryimage"},"image":{"@id":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#primaryimage"},"thumbnailUrl":"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2019\/07\/10.png","datePublished":"2024-02-14T12:17:41+00:00","dateModified":"2025-01-08T07:55:15+00:00","description":"Our article highlights some of the key communication applications to effectively communicate with your Virtual Assistant.","breadcrumb":{"@id":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#primaryimage","url":"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2019\/07\/10.png","contentUrl":"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2019\/07\/10.png","width":814,"height":340},{"@type":"BreadcrumbList","@id":"https:\/\/prosmarketplace.com\/blog\/effectively-communicating-with-your-virtual-assistant\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/prosmarketplace.com\/blog\/"},{"@type":"ListItem","position":2,"name":"Effectively Communicating with Your Virtual Assistant"}]},{"@type":"WebSite","@id":"https:\/\/prosmarketplace.com\/blog\/#website","url":"https:\/\/prosmarketplace.com\/blog\/","name":"Pros Marketplace","description":"Connecting Entrepreneurs to Remote Workers","publisher":{"@id":"https:\/\/prosmarketplace.com\/blog\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/prosmarketplace.com\/blog\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/prosmarketplace.com\/blog\/#organization","name":"Pros Marketplace LLC","url":"https:\/\/prosmarketplace.com\/blog\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/prosmarketplace.com\/blog\/#\/schema\/logo\/image\/","url":"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2025\/06\/600x600.webp","contentUrl":"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2025\/06\/600x600.webp","width":600,"height":600,"caption":"Pros Marketplace LLC"},"image":{"@id":"https:\/\/prosmarketplace.com\/blog\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/facebook.com\/prosmarketplace","https:\/\/x.com\/prosmarketllc","https:\/\/instagram.com\/prosmarketplace","https:\/\/pinterest.com\/prosmarketplace","https:\/\/www.linkedin.com\/company\/prosmarketplacellc\/"]},{"@type":"Person","@id":"https:\/\/prosmarketplace.com\/blog\/#\/schema\/person\/800a4c81debc9167ee037728f4287d61","name":"Steve","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/prosmarketplace.com\/blog\/#\/schema\/person\/image\/","url":"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2024\/04\/Steve-150x150.png","contentUrl":"https:\/\/prosmarketplace.com\/blog\/wp-content\/uploads\/2024\/04\/Steve-150x150.png","caption":"Steve"},"description":"As the CEO and spokesperson for Pros Marketplace, my role involves connecting Latin American professionals with remote job opportunities worldwide. Anyone can create an account, apply for jobs, and secure employment without any charges. With 30 years of corporate experience, I am committed to carrying my son's legacy forward by contributing to progress and innovation in our society. A portion of our earnings goes towards organizations supporting spinal cord injuries to make the world a better place for all of us. Let's connect and become part of the Pros Marketplace family.","sameAs":["https:\/\/www.facebook.com\/steve.kohler.397","https:\/\/www.linkedin.com\/in\/steve-kohler-b82ba12b\/"],"url":"https:\/\/prosmarketplace.com\/blog\/author\/admin\/"}]}},"_links":{"self":[{"href":"https:\/\/prosmarketplace.com\/blog\/wp-json\/wp\/v2\/posts\/4055","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/prosmarketplace.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/prosmarketplace.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/prosmarketplace.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/prosmarketplace.com\/blog\/wp-json\/wp\/v2\/comments?post=4055"}],"version-history":[{"count":1,"href":"https:\/\/prosmarketplace.com\/blog\/wp-json\/wp\/v2\/posts\/4055\/revisions"}],"predecessor-version":[{"id":11589,"href":"https:\/\/prosmarketplace.com\/blog\/wp-json\/wp\/v2\/posts\/4055\/revisions\/11589"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/prosmarketplace.com\/blog\/wp-json\/wp\/v2\/media\/9534"}],"wp:attachment":[{"href":"https:\/\/prosmarketplace.com\/blog\/wp-json\/wp\/v2\/media?parent=4055"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/prosmarketplace.com\/blog\/wp-json\/wp\/v2\/categories?post=4055"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/prosmarketplace.com\/blog\/wp-json\/wp\/v2\/tags?post=4055"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}