Administrative Assistant to Founders

Full Job Description

This is not a traditional assistant role.

We are hiring a high-performance Administrative Assistant to the Founders who is obsessively organized, elite at calendar and email management, naturally proactive, and comfortable making decisions without constant supervision.

You will act as the operational backbone of the Founders’ daily lives, professionally and personally, ensuring everything runs smoothly, cleanly, and predictably.If you wait to be told what to do, avoid decision-making, or prefer slow corporate environments, this role is not for you.

Job Responsibilities

Calendar & Time Management

Fully own and manage the Founders’ calendars

Schedule, move, prioritize, and protect time without asking permission every time

Enforce rules (no back-to-backs, buffers, focus time, travel days)Anticipate conflicts and solve them before they happen

Prepare daily and weekly calendar summaries

Email & Communication Management

Own inbox management completely (Inbox Zero expected)

Read, triage, respond, archive, or delete emails on behalf of the Founders

Escalate only what truly requires attention, with context and recommendations

Draft responses in the Founders’ voice

Personal Life & Task Management

Manage personal tasks, reminders, travel, appointments, and logistics

Track follow-ups and ensure nothing falls through the cracks

Plan ahead for important dates and commitments

Event Planning & Coordination

Support and help lead internal events and offsites

Research venues, vendors, logistics, timelines, and budgets

Track action items and provide clear updates and summaries

Systems & Organization

Maintain clean task management systems in Notion

Document and improve processes over time

Bring solutions, not just updates

Job Requirements

This role requires a self-starter.

You must:

Take initiative without being asked

Make decisions independently within guidelines

Think ahead and anticipate needs

Manage up — not wait to be managed

Be comfortable in fast-paced environments

Communicate clearly and professionally

Take ownership of outcomes, not just tasks

If your working style is:“Tell me what to do”“I didn’t want to overstep”“I was waiting for feedback”. You are not a fit for this role.

You must be comfortable being measured by outcomes.This role requires proactive ownership. You will be expected to: • independently clean and manage calendars and inboxes • propose improvements without being asked • surface problems early with solutionsIf you need frequent check-ins, step-by-step instructions, or reassurance that you’re “doing it right,” this role will not be a fit.

Skills Required

• Admin Support - Expert
• Email Management - Expert
• Project Management - Expert
• Writing - Expert
• Personal Development - Expert
• Time Management - Expert

Attachments

No Attachments

The Report Job feature provides remote workers a way to directly report jobs that may violate Pros Marketplace's Terms of Service or Job Posting Policies.Although we verify and confirm every job post, this feature is specifically designed for reporting jobs that may be fraudulent, spam, fake, or inaccurate..