Dispositions Assistant / Executive Admin

Full Job Description

Full Job DescriptionWe are looking for a full-time Virtual Executive Assistant who can help our leadership team stay organized and move fast. You will work directly with the CEO, COO, and Dispositions Manager to handle their schedules, keep track of tasks, manage emails, and help with small projects.This role is perfect for someone who is organized, responsible, and can communicate clearly. You don’t need to be an expert — you just need to be sharp, dependable, and willing to learn.Your Responsibilities1. Executive SupportManage calendars and set up meetings for CEO and COOBook travel (flights, hotels, cars, etc.)Organize emails and respond to basic messagesTake notes during meetings and send action steps to the teamKeep private and sensitive information secure2. Admin / Data Entry / ReportsEnter data into CRM and Google SheetsKeep contact lists and client records updatedCreate simple reports (weekly/monthly numbers)Help track tasks and follow up with the team3. Dispositions SupportSchedule repair bids with vendors (roofing, plumbing, etc.)Help communicate with sellers, buyers, and contractorsSchedule walkthroughs and inspectionsMake sure timelines are followed and projects are on trackWhat You NeedPrevious experience as a virtual assistant or adminGreat English communication (written and spoken)Strong attention to detailComfortable using tools like Google Sheets, Gmail, Slack, Zoom, and a CRMAble to work during U.S. business hours (or close to it)Bonus: Experience in real estate or working with contractorsWhat We Look ForResponsibility – You do what you say, and you get things doneClear Communication – You ask questions when you’re not sureFast Learner – You can figure things out quicklyProactive – You look for ways to help without being askedReliable – You show up every day and follow throughFinal NoteThis role is very important to our company. You will help three leaders stay organized and move faster. If you are reliable, focused, and want to grow with a strong team — we would love to hear from you.

Job Responsibilities

Full Job DescriptionWe are looking for a full-time Virtual Executive Assistant who can help our leadership team stay organized and move fast. You will work directly with the CEO, COO, and Dispositions Manager to handle their schedules, keep track of tasks, manage emails, and help with small projects.This role is perfect for someone who is organized, responsible, and can communicate clearly. You don’t need to be an expert — you just need to be sharp, dependable, and willing to learn.Your Responsibilities1. Executive SupportManage calendars and set up meetings for CEO and COOBook travel (flights, hotels, cars, etc.)Organize emails and respond to basic messagesTake notes during meetings and send action steps to the teamKeep private and sensitive information secure2. Admin / Data Entry / ReportsEnter data into CRM and Google SheetsKeep contact lists and client records updatedCreate simple reports (weekly/monthly numbers)Help track tasks and follow up with the team3. Dispositions SupportSchedule repair bids with vendors (roofing, plumbing, etc.)Help communicate with sellers, buyers, and contractorsSchedule walkthroughs and inspectionsMake sure timelines are followed and projects are on trackWhat You NeedPrevious experience as a virtual assistant or adminGreat English communication (written and spoken)Strong attention to detailComfortable using tools like Google Sheets, Gmail, Slack, Zoom, and a CRMAble to work during U.S. business hours (or close to it)Bonus: Experience in real estate or working with contractorsWhat We Look ForResponsibility – You do what you say, and you get things doneClear Communication – You ask questions when you’re not sureFast Learner – You can figure things out quicklyProactive – You look for ways to help without being askedReliable – You show up every day and follow throughFinal NoteThis role is very important to our company. You will help three leaders stay organized and move faster. If you are reliable, focused, and want to grow with a strong team — we would love to hear from you.

Job Requirements

Full Job DescriptionWe are looking for a full-time Virtual Executive Assistant who can help our leadership team stay organized and move fast. You will work directly with the CEO, COO, and Dispositions Manager to handle their schedules, keep track of tasks, manage emails, and help with small projects.This role is perfect for someone who is organized, responsible, and can communicate clearly. You don’t need to be an expert — you just need to be sharp, dependable, and willing to learn.Your Responsibilities1. Executive SupportManage calendars and set up meetings for CEO and COOBook travel (flights, hotels, cars, etc.)Organize emails and respond to basic messagesTake notes during meetings and send action steps to the teamKeep private and sensitive information secure2. Admin / Data Entry / ReportsEnter data into CRM and Google SheetsKeep contact lists and client records updatedCreate simple reports (weekly/monthly numbers)Help track tasks and follow up with the team3. Dispositions SupportSchedule repair bids with vendors (roofing, plumbing, etc.)Help communicate with sellers, buyers, and contractorsSchedule walkthroughs and inspectionsMake sure timelines are followed and projects are on trackWhat You NeedPrevious experience as a virtual assistant or adminGreat English communication (written and spoken)Strong attention to detailComfortable using tools like Google Sheets, Gmail, Slack, Zoom, and a CRMAble to work during U.S. business hours (or close to it)Bonus: Experience in real estate or working with contractorsWhat We Look ForResponsibility – You do what you say, and you get things doneClear Communication – You ask questions when you’re not sureFast Learner – You can figure things out quicklyProactive – You look for ways to help without being askedReliable – You show up every day and follow throughFinal NoteThis role is very important to our company. You will help three leaders stay organized and move faster. If you are reliable, focused, and want to grow with a strong team — we would love to hear from you.

Skills Required

• Data Entry - Expert
• Research - Intermediate
• Writing & Composition - Expert
• Accent Reduction - Expert

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