Executive Assistant / Admin

Full Job Description

We are seeking a highly organized and resourceful Executive Assistant / Admin to support the operations of our land investment and development company. This role is ideal for someone who thrives in a fast-paced environment, has excellent communication skills, and can juggle both professional and personal support tasks for the executive team.

Job Responsibilities

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel (flights, hotels, rental cars, itineraries).
• Handle personal and business correspondence (emails, phone calls, follow-ups).
• Create and edit professional documents, spreadsheets, and presentations.
• Maintain and update CRM systems, ensuring accuracy and timely input.
• Assist with marketing tasks (basic design work, social media updates, simple graphics, flyers).
• Research vendors, properties, and opportunities as needed.
• Manage invoices, receipts, and expense tracking.
• Coordinate personal items such as appointments, errands, and reservations.
• Take ownership of projects from start to finish with minimal supervision.

Job Requirements

Qualifications

Excellent English (spoken and written).

Professional phone and email etiquette.

Strong organizational and multitasking abilities.

Proficient in CRM systems, Google Workspace (Docs, Sheets, Slides), and Microsoft Office.

Familiarity with simple design tools (Canva, Adobe, or similar).

Tech-savvy and quick to learn new tools/software.

Prior experience supporting executives is a plus.

Self-starter with attention to detail and problem-solving mindset.

Skills Required

• Admin Support - Intermediate
• Email Support - Beginner
• Analytics - Beginner

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