Legal Administrative Assistant

Full Job Description

Modern Personal Injury law firm seeking a reliable, English and Spanish speaking detail-oriented Virtual Assistant to help keep our law office running smoothly and manage attorneys. This role is all about staying on top of the attorney’s calendar, entering data into the case management system, prepping simple court notices, and helping the law firm grow. You will have the opportunity to work closely with the firm's attorneys and learn many transferrable skills. We’ll train you thoroughly so you feel confident handling everything. If you’re organized, good with details, and like working in a laid-back but busy environment, this could be a great fit.

Job Responsibilities

-Manage the attorney’s schedule (court dates, client calls, meetings);

-Send emails to clients and counsel;

-Put together and send out standard court notices;

-Prepare instagram and other marketing posts;

-Enter data into our case management system; and

-Help with a mix of small admin tasks that keep cases moving.

Job Requirements

-Strong organizational and time-management skills

-Attention to detail and accuracy

-Ability to manage attorney calendars and deadlines

-Proficiency in English and Spanish (spoken and written)

-Strong written and verbal communication skills

-Comfort making and receiving phone calls

-Ability to draft and send professional emails

-Familiarity with (or ability to quickly learn) case management systems

-Basic knowledge of social media platforms (Instagram, etc.)

-Flexibility with work hours and shifting priorities

-Ability to work independently and as part of a team

-Problem-solving and critical thinking skills

Skills Required

• Email Management - Expert
• Data Entry - Intermediate
• Instagram - Intermediate
• Social Media - Intermediate
• Spanish - Intermediate
• Communication Skills - Intermediate

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