Project Manager — Dr. GPCR

Full Job Description

We are looking for a Project & Operations Manager who combines strategic coordination with hands-on execution.

You will manage multiple ongoing projects across our ecosystem — from research initiatives to content releases — while also executing operational tasks yourself. If you thrive in a fast-moving, detail-oriented environment, this role is for you.

You’ll help us keep timelines tight, documentation clean, and progress visible — ensuring that great ideas become delivered outcomes.

Job Responsibilities

A. Plan & Orchestrate

• Translate leadership vision and project goals into clear timelines, deliverables, and accountability structures.
• Build and maintain project boards, backlogs, and workflows in Jira.
• Coordinate schedules and task ownership across teams and projects.
• Ensure every initiative has defined milestones, measurable outputs, and review checkpoints.

B. Run the Operating Rhythm

• Lead and document weekly syncs — create agendas, record notes, assign next steps, and track completion.
• Maintain our Operating System (OS): protocols, SOPs, naming conventions, and progress dashboards.
• Review time estimates vs. actuals using Jira + Clockify to improve efficiency and forecasting.
• Keep documentation updated across Google Drive and internal folders.

C. Execute and Deliver

This role goes beyond coordination — you will personally execute key project components, such as:

• Publishing and updating website content (Wix).
• Preparing visuals, summaries, and metadata for different contents (podcast episodes, blog posts...).
• Uploading videos to YouTube.
• Coordinating Social Media and Newsletter releases.
• Drafting event pages, registration forms, and email campaigns.
• Building and maintaining project dashboards, spreadsheets, and reports.
• Managing community updates or announcements on Slack, social media, or internal portals.
• Tracking submissions, sponsorship deliverables, and partner communications.

D. Communicate & Unblock

• Serve as the central coordination hub between contributors, vendors, and volunteers.
• Deliver concise weekly summaries to leadership — highlighting wins, blockers, and next actions.
• Proactively identify workflow issues and propose immediate, practical fixes.
• Maintain alignment across scientific, technical, and creative contributors.

E. Report & Improve

• Measure progress using on-time delivery, task throughput, and engagement metrics.
• Lead retrospectives after each project to capture lessons learned and refine processes.
• Document new protocols and continuously optimize the Dr. GPCR Operating System.

Job Requirements

Job Requirements ( Skills & Experience )

Must-Haves

• 3–5 years of experience managing and executing multi-workstream projects (preferably in nonprofit, education, or biotech environments).
• Proven command of Jira and Google Workspace.
• High focus on details and due dates — you notice inconsistencies, close loops fast, and keep deliverables moving.
• Exceptional organization and follow-through — you turn open tasks into completed checkmarks.
• Strong writing and communication skills; confident in producing polished updates, posts, and documentation.
• Process-driven mindset: you build templates, standardize workflows, and document everything.
• Comfortable working independently in a fully remote, asynchronous environment.

Nice-to-Haves

• Experience in life sciences/biotech/academic research or scientific communication.
• Hands-on experience with content operations (podcast, blog, webinar production).
• Familiarity with Clockify, Confluence/Notion, Slack, Airtable, Wix / WordPress, and simple analytics dashboards.
• Understanding of agile/lean principles and KPI-driven project tracking.

What We Offer

• Flexible, fully remote work schedule.
• A collaborative, international environment of scientists and innovators.
• There are growth opportunities as the Dr. GPCR ecosystem expands.
• A role where execution excellence truly drives scientific impact.

Skills Required

• SEO - Intermediate
• Project Management - Intermediate
• Wix - Intermediate
• Business Communication - Beginner

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