Real Estate Transaction Coordinator/ Executive Assistant

Full Job Description

We're looking for a proactive, detail-oriented administrative professional with experience in real estate transactions. This role is essential to ensuring smooth communication between our agents, title companies, and internal team. You’ll serve as the operational backbone of our transactions, owning the paperwork, follow-up, and coordination needed to close deals efficiently.

Job Responsibilities

Key Responsibilities

Contract & Compliance Management

• Review real estate contracts for required addenda
• Request and coordinate contract modifications with agents
• Send contracts for internal review and upload to Signwell for signatures
• Distribute ratified contracts to title companies

Transaction Coordination

• Send introduction email to title company and agent to open escrow
• Follow up with title companies and lenders consistently to ensure progress
• Track deadlines, contingencies, and closing milestones
• Ensure all documents are accurate, timely, and securely stored

Administrative Support

• Maintain clear internal communication with our team via SlackFlag potential delays or issues with contracts or closing timelines
• Handle general admin tasks to support deal flow from contract to close

Job Requirements

Qualifications

• Prior experience as a Transaction Coordinator or Executive Assistant in real estate is a plus
• Familiarity with real estate contracts, title processes, and assignment documentation
• Fluent spoken and written English Highly organized, reliable, and detail-oriented
• Excellent written and verbal communication skills
• Able to work independently and follow up consistently without needing reminders
• Must be available during EST business hours and flexible to work into the evening when deals are active. (We provide base pay plus commission incentives to reward evening flexibility and fast closings)

Skills Required

• Project Management - Intermediate
• Real Estate Sevices - Intermediate

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