Virtual Executive Assistant OR Chief of Staff

Full Job Description

About Us

We are a dynamic, fast-scaling company specializing in event marketing, experiential business strategy, and high-impact programs for women of faith in business. We’re seeking a Chief of Staff to join our team. This is a high-level role for someone who thrives in a fast-paced environment, has deep administrative expertise, and can manage both strategy and execution.

Role Overview

The Chief of Staff will serve as the right-hand partner to the CEO, ensuring smooth day-to-day operations, managing high-level projects, and driving strategic initiatives forward. This role requires someone with strong organizational leadership, excellent communication skills, and the ability to translate vision into action.

Job Responsibilities

Key Responsibilities

• Provide executive-level support to the CEO with discretion, confidentiality, and professionalism.
• Act as a strategic partner, helping to prioritize initiatives, streamline operations, and hold teams accountable for deliverables.
• Manage and oversee special projects, including event planning, online programs, and marketing campaigns.
• Collaborate with internal and external teams (designers, copywriters, event vendors) to ensure projects reach completion with excellence.
• Oversee process improvement and automation systems (CRM, email campaigns, workflow automations).
• Prepare reports, presentations, and dashboards to track progress and performance.
• Manage complex calendars, correspondence, and stakeholder communication on behalf of the CEO.
• Provide creative input when needed (e.g., event experience design, graphic design reviews, marketing ideas).

Job Requirements

Qualifications

• 8+ years of high-level administrative or Chief of Staff experience (supporting executives, entrepreneurs, or online businesses).
• Strong background in online business operations (experience with digital products, online programs, or coaching businesses preferred).
• Experience in event management or event marketing is a strong plus.
• Familiarity with graphic design tools (Canva, Adobe Suite) is a plus.
• Skilled in automation platforms (Zapier, Kartra, ActiveCampaign, ClickUp, Asana, or similar).
• Excellent project management skills and ability to manage multiple priorities at once.
• Exceptional written and verbal communication skills (English proficiency required).
• Highly detail-oriented with a track record of catching errors and managing systems precisely.
• Ability to work U.S. business hours as needed.

Skills Required

• Business Administration - Expert

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