Administrative and Operations Coordinator

Full Job Description

We are seeking a highly organized and proactive Administrative and Operations Coordinator to join our team. This critical role requires an individual who can effectively manage multiple daily tasks, coordinate operations, and maintain clear communication with both clients and employees. If you have a strong background in data management, accounting knowledge, and a passion for organization and teamwork, we’d love to hear from you!

Job Responsibilities

• Provide daily GPS reports and communicate updates with the team.
• Manage client communications, including emails, calls, and text messages.
• Prepare and organize route maps in collaboration with the team, ensuring accurate division and timely distribution.
• Update financial information daily using platforms like Monday . com.
• Record and track operational and financial expenses.
• Manage payroll processing and ensure accurate data entry in internal systems.
• Oversee daily operations, including updating notes in management systems and responding to client inquiries.
• Coordinate and send product reports and vehicle tracking updates.
• Provide support to supervisors in resolving on-the-road or on-site issues.
• Monitor accounts receivable and track key performance indicators (KPIs).
• Create and maintain dashboards in digital platforms for operational efficiency.
• Prepare annual reports related to year-end gratuities.

Job Requirements

• Experience in operations management and team coordination.
• Proficiency in using management platforms like Monday.com or similar.
• Strong communication skills for effective interaction with clients and internal teams.
• Knowledge of accounting practices and experience in generating and updating financial and operational reports.
• Advanced Excel skills with the ability to manage and analyze data effectively.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and the ability to make quick decisions in dynamic situations.

Skills Required

• Admin Support - Expert
• Project Coordinator - Beginner
• Data Entry - Expert
• Payroll - Expert
• Financial Reporting - Expert
• Data Interpretation - Expert
• Accounting - Expert
• Customer Service - Expert
• Email Outreach - Expert

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