Administrative Coordinator - LATAM

Full Job Description

Join our exceptional team and contribute to US healthcare!

About Janie Health:

Janie Health is a healthcare services company that offers remote staffing and software solutions to medical practices, pharmacies, hospitals, and healthcare contact centers across the United States. We specialize in a wide range of medical specialties.

We are seeking talented individuals who are passionate about patient care and making a meaningful impact on people's lives. Our mission is to recruit and train exceptional individuals worldwide to support US medical patients.

About the Position:

Join our dynamic team as a Administrative Coordinator, where you’ll play a vital role in delivering exceptional care to our patients. We’re seeking a compassionate and proactive individual who can implement feedback from patients and staff to enhance our treatment quality. You'll lead initiatives to ensure each patient receives personalized care while adapting to the evolving needs of our clinic. If you're passionate about improving patient experiences and thrive in a collaborative environment, we want to hear from you!

Job Responsibilities

Primary Responsibilities:

• Coordinate office activities to ensure efficiency and compliance with company policies.
• Support smooth clinic operations and contribute to sustainable growth.
• Become proficient in HubSpot for task management and communication.
• Respond promptly to emails and manage records requests from various sources.
• Facilitate patient referrals and follow-up communications.
• Handle documentation, including saving reports and updating patient files.
• Prepare patient lists and check balances for upcoming appointments.
• Maintain accurate SOAP notes and resolve any discrepancies.
• Process new patient paperwork and ensure completeness in HubSpot.
• Create and send necessary letters, including medical necessity and referrals.
• Collaborate with the PCC team to share confirmed patient information and other requests.

Job Requirements

Requirements:

• BSc/BA in office administration or related field preferred.
• 2 years of experience in an office administration or assistant role.
• Detail-oriented with familiarity in office management and basic accounting principles.
• Professional demeanor with strong communication and interpersonal skills.
• Organized, able to manage multiple projects and meet deadlines.
• Willingness to learn and adapt in a fast-paced environment.
• Committed to team goals and open to feedback for continuous improvement.

Helpful Skills & Experience:

• Additional qualifications or certifications in secretarial studies will be an advantage.
• Speaks English & Spanish.
• Familiarity with Hubspot CRM, QuickBooks, and Microsoft 365 is a plus.

Skills Required

• Administration - Intermediate

Attachments

No Attachments

The Report Job feature provides remote workers a way to directly report jobs that may violate ProsMarketplace's Terms of Service or Job Posting Policies.Although we verify and confirm every job post, this feature is specifically designed for reporting jobs that may be fraudulent, spam, fake, or inaccurate..