Administrative & Personal Assistant

Full Job Description

We are hiring a highly organized, resourceful Administrative & Personal Assistant to support both business and personal tasks. This role requires excellent multitasking abilities, strong communication skills, and the capacity to take initiative with minimal supervision. Key tasks include expense tracking, managing communications, organizing documents, handling travel arrangements, and conducting research and doing personal assistant items.

Job Responsibilities

Key Responsibilities:

• Track and categorize business and personal expenses using Google Sheets & Excel
• Manage and organize emails, calendars, and appointments
• Gather, organize, and maintain important documents
• Handle personal assistant tasks such as booking reservations, making travel arrangements, and conducting research
• Respond to emails and inquiries in a professional manner
• Utilize communication platforms (JustCall, OpenPhone) as needed
• Maintain confidentiality and discretion at all times
• Proactively identify ways to improve processes and reduce workload

Software & Tools:

• Google Sheets
• Microsoft Excel
• Pipedrive (CRM)
• JustCall
• OpenPhone
• Google Workspace (Gmail, Calendar, Docs)

Job Requirements

• 1+ year of experience in administrative or executive/personal assistant roles
• Strong organizational and time-management skills
• High proficiency with Google Sheets, Excel, and Google Workspace
• Experience handling both professional and personal tasks
• Excellent English communication skills (written and verbal)
• Resourceful, self-motivated, and able to work independently
• Attention to detail, reliability, and discretion
• Comfortable working remotely and adhering to EST work hours

Skills Required

• Admin Support - Intermediate
• Email Management - Intermediate
• Data Entry - Intermediate
• Research - Intermediate
• Financial Reporting - Intermediate

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