Administrative Assistant

Full Job Description

We are a growing commercial cleaning company servicing the east coast of the United States in search of a virtual administrative assistant. As a Remote Administrative Assistant, you'll be the backbone of our operations, handling various administrative tasks with efficiency and professionalism from the comfort of your own work environment.

Job Responsibilities

Key Responsibilities:

• Manage phone calls and emails, providing top-notch customer service.
• Assist Spanish-speaking employees with administrative needs.
• Maintain and review employee time sheets
• Maintain inventory and place orders as required.
• Handle data entry accurately and promptly.
• Support in recruitment, scheduling interviews, and initial screenings.
• Generate client invoices and prepare sales quotes.
• Communicate and field customer issues
• Assist with coordination and organization of RFPs and bid responses

Job Requirements

Qualifications:

• Proven administrative experience.
• Proficiency in Spanish and English.
• Strong organizational and written/verbal communication skills.
• Ability to work independently and remotely.
• Proficient in Microsoft Office Suite.
• Must be a quick learner

Skills Required

• Administration - Intermediate
• Data Entry - Intermediate
• Customer Service - Intermediate

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