Full Job Description
Are you a winner? Are you a get sh!t DONE. Ever been around business builders? I am building a dynasty team of business managers. I am seeking a dynamic and highly skilled Executive Assistant and Strategic Coordinator to join our diverse and global team. You'll work directly with me, an experienced entrepreneur with a background spanning various industries such as real estate, finance, and private equity. I need someone who can be an integrator of my vision and co-manage projects with me.
This role requires a proactive individual who can become a critical part of our organization, taking on and leading projects, developing routines, and contributing to building a robust business infrastructure.
This is a full-time position, working U.S. hours (8 a.m. to 5 p.m. ET), and requires a high level of integration with our team. This is a starting point in our organization as we scale, build and launch new endeavors... You'll have plenty of room to develop a defined role as a leader in our organization.
I don't have a budget in mind for salary (paid bi-weekly) so depending on your skills, experience, energy, and how interview and your opening asking price I'm flexible. Show me your worth.
Job Responsibilities
- Co-managed and organized the CEO’s to-do list and calendar, ensuring efficient time management and task delegation.
- Assist in the delegation of tasks and projects across the team.
- Act as a second brain to the CEO, providing strategic insights and helping to prioritize tasks and initiatives.
- Take on and lead various projects, ensuring they are completed on time and to the highest standard.
- Develop and implement routines and processes to improve organizational efficiency.
- Create, maintain, and optimize Standard Operating Procedures (SOPs) and documentation to streamline hiring and onboarding processes.
- Utilize Microsoft Office 365, Microsoft Teams, Word, Excel, PowerPoint, Canva, Adobe, Firefly's Notetaker, Monday.com, and other tools to manage tasks and projects effectively.
- Collaborate with global team members, ensuring smooth communication and project execution.
- Be proactive in identifying and solving problems, and take initiative in all aspects of the role.
Accountability:
- Ensure the CEO’s tasks and calendar are managed efficiently and effectively.
- Successfully delegate and manage tasks and projects across the team.
- Provide strategic support and insights to the CEO.
- Lead and complete projects on time and to a high standard.
- Develop and implement routines and processes that enhance organizational efficiency.
- Maintain up-to-date and effective SOPs and documentation.
- Foster effective communication and collaboration within the global team.
If you are a proactive, strategic thinker with excellent organizational skills and a passion for supporting entrepreneurial ventures, we encourage you to apply for this exciting opportunity. Join us in building a stronger, more efficient organization as our Chief Executive Assistant and Strategic Coordinator.
Job Requirements
Requirements:
- Proven experience as an Executive Assistant, Chief of Staff, or similar role in a dynamic and fast-paced environment.
- Exceptional organizational and multitasking skills, with the ability to manage multiple priorities simultaneously.
- Strong strategic thinking and problem-solving abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office 365, Microsoft Teams, Word, Excel, PowerPoint, Canva, Adobe, Firefly's Notetaker, and Monday.com.
- Ability to work U.S. hours (8 a.m. to 5 p.m. CT) and integrate fully with the team.
- Experience in developing and optimizing SOPs and documentation.
- High level of discretion and confidentiality.
If you think you are the right person for this position, do this one thing to make your case here in point: take this test (link below), screenshot results, and add it as part of your submission if there is a subject line or opening sentence write "I'm a bad ass"
PS: if you are a super badass, you'll loom a selfie video interview of why you should be on this rocket ship team.