Back Office Support Specialist

Full Job Description

We are seeking a highly detail-oriented and self-motivated Back Office Support Specialist to join our distribution team. In this role, you will play a critical part in ensuring smooth operations by verifying purchase orders, tracking shipping timelines, and monitoring deliveries. This is a remote position that requires strong organizational skills, the ability to work independently, and excellent communication abilities. This role requires consistent working hours during normal business hours to facilitate communication with our team and vendors.

Job Responsibilities

• Verify and process purchase orders, ensuring accuracy and completeness.
• Track shipping schedules and expected delivery times to maintain timely fulfillment.
• Monitor deliveries and update stakeholders on shipment status.
• Communicate with vendors, suppliers, and internal teams to resolve any discrepancies or delays.
• Maintain accurate records and reports related to shipments and order fulfillment.
• Assist with general administrative tasks as needed to support the distribution process.

Job Requirements

Highly detail-oriented with strong organizational skills.

Critical thinking skills, including the ability to work independently and manage multiple tasks efficiently.

English fluency, including strong communication skills, both written and verbal.

Experience in logistics, supply chain, or order processing is a plus.

Proficiency in using spreadsheets, tracking software, and email communication.

Ability to learn new software applications.

Reliable internet connection and a home office setup suitable for remote work.

Skills Required

• Administration - Intermediate
• Data Interpretation - Intermediate

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