Executive Assistant (Workflow Automation)

Full Job Description

What You'll Do

We're seeking an exceptional Executive Assistant who thrives on transforming chaos into clarity through smart systems and automation - workflow automation. This isn't a traditional EA role – the goal is to have you do a task twice, and then you automate it.

Core Responsibilities:

• Transform chaotic inboxes into streamlined communication systems
• Gather and analyze relevant data to support executive decision-making
• Coordinate stakeholders seamlessly across time zones, stakeholders, and competing priorities
• Build dashboards and reporting systems that surface actionable insights
• Create comprehensive SOPs that turn one-off tasks into repeatable processes
• Design and implement automated workflows that eliminate repetitive tasks

You’re a good fit if: You'll start tasks immediately (not tomorrow, not later - now). You'll define "done" before starting. You'll close every loop without being asked. You'll stay two steps ahead.

What Makes You Exceptional

Must-Haves:

• 3+ years in operations, administration, or client-facing roles (startup experience preferred)
• Near-native English proficiency with proven ability to communicate via video/written formats
• Technical proficiency: Zapier/n8n, Claude/ChatGPT, Notion, Slack, Loom, Google Suite
• Demonstrated impact through process automation (with metrics to prove it)
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines
• US timezone availability and comfort with confidential information

You're Our Person If You:

• See inefficiency as a personal challenge
• Document naturally - it's how you think
• Make decisions confidently with incomplete information
• Treat your executive's time as more valuable than your own
• Get energized (not overwhelmed) by ambiguity
• Can point to specific metrics showing your impact
• Turn one-off requests into scalable systems
• Learn new tools without being asked

Who is Wyndly

At Wyndly, we believe that better connections lead to better care, and we’re committed to making both happen at every step of the patient journey. Our allergy practice allows our patients to work with expert providers to develop personalized treatment plans for long-term allergy relief using clinically proven therapies. From a patient’s initial consultation to their final treatment delivery, we want the Wyndly experience to be a breath of fresh air for allergy sufferers – truly effective allergy relief, simply and efficiently delivered.

Our Values

• Bias to Action: We ask "Why not right now?" not "When can you start?"
• High Agency: You solve problems without permission
• Systems Thinking: Do the task, document it, then automate it
• No Cavalry Mindset: We don't wait for rescue - we figure it out

Job Responsibilities

see description

Job Requirements

see description

Skills Required

• Admin Support - Expert

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