Executive Assistant/Admin - Excellent English Required

Full Job Description

We are looking for a full-time Virtual Executive Assistant who can help our leadership team stay organized and move fast. You will work directly with the CEO, COO, and Dispositions Manager to handle their schedules, keep track of tasks, manage emails, and help with small projects.

This role is perfect for someone who is organized, responsible, and can communicate clearly. You don’t need to be an expert — you just need to be sharp, dependable, and willing to learn.

Your Responsibilities

1. Executive Support

• Manage calendars and set up meetings for CEO and COO
• Book travel (flights, hotels, cars, etc.)
• Organize emails and respond to basic messages
• Take notes during meetings and send action steps to the team
• Keep private and sensitive information secure

2. Admin / Data Entry / Reports

• Enter data into CRM and Google Sheets
• Keep contact lists and client records updated
• Create simple reports (weekly/monthly numbers)
• Help track tasks and follow up with the team

3. Dispositions Support

• Schedule repair bids with vendors (roofing, plumbing, etc.)
• Help communicate with sellers, buyers, and contractors
• Schedule walkthroughs and inspections
• Make sure timelines are followed and projects are on track

What You Need

• Previous experience as a virtual assistant or admin
• Great English communication (written and spoken)
• Strong attention to detail
• Comfortable using tools like Google Sheets, Gmail, Slack, Zoom, and a CRM
• Able to work during U.S. business hours (or close to it)
• Bonus: Experience in real estate or working with contractors

What We Look For

• Responsibility – You do what you say, and you get things done
• Clear Communication – You ask questions when you’re not sure
• Fast Learner – You can figure things out quickly
• Proactive – You look for ways to help without being asked
• Reliable – You show up every day and follow through

Final Note

This role is very important to our company. You will help three leaders stay organized and move faster. If you are reliable, focused, and want to grow with a strong team — we would love to hear from you.

Job Responsibilities

We are looking for a full-time Virtual Executive Assistant who can help our leadership team stay organized and move fast. You will work directly with the CEO, COO, and Dispositions Manager to handle their schedules, keep track of tasks, manage emails, and help with small projects.

This role is perfect for someone who is organized, responsible, and can communicate clearly. You don’t need to be an expert — you just need to be sharp, dependable, and willing to learn.

Your Responsibilities

1. Executive Support

• Manage calendars and set up meetings for CEO and COO
• Book travel (flights, hotels, cars, etc.)
• Organize emails and respond to basic messages
• Take notes during meetings and send action steps to the team
• Keep private and sensitive information secure

2. Admin / Data Entry / Reports

• Enter data into CRM and Google Sheets
• Keep contact lists and client records updated
• Create simple reports (weekly/monthly numbers)
• Help track tasks and follow up with the team

3. Dispositions Support

• Schedule repair bids with vendors (roofing, plumbing, etc.)
• Help communicate with sellers, buyers, and contractors
• Schedule walkthroughs and inspections
• Make sure timelines are followed and projects are on track

What You Need

• Previous experience as a virtual assistant or admin
• Great English communication (written and spoken)
• Strong attention to detail
• Comfortable using tools like Google Sheets, Gmail, Slack, Zoom, and a CRM
• Able to work during U.S. business hours (or close to it)
• Bonus: Experience in real estate or working with contractors

What We Look For

• Responsibility – You do what you say, and you get things done
• Clear Communication – You ask questions when you’re not sure
• Fast Learner – You can figure things out quickly
• Proactive – You look for ways to help without being asked
• Reliable – You show up every day and follow through

Final Note

This role is very important to our company. You will help three leaders stay organized and move faster. If you are reliable, focused, and want to grow with a strong team — we would love to hear from you.

Job Requirements

We are looking for a full-time Virtual Executive Assistant who can help our leadership team stay organized and move fast. You will work directly with the CEO, COO, and Dispositions Manager to handle their schedules, keep track of tasks, manage emails, and help with small projects.

This role is perfect for someone who is organized, responsible, and can communicate clearly. You don’t need to be an expert — you just need to be sharp, dependable, and willing to learn.

Your Responsibilities

1. Executive Support

• Manage calendars and set up meetings for CEO and COO
• Book travel (flights, hotels, cars, etc.)
• Organize emails and respond to basic messages
• Take notes during meetings and send action steps to the team
• Keep private and sensitive information secure

2. Admin / Data Entry / Reports

• Enter data into CRM and Google Sheets
• Keep contact lists and client records updated
• Create simple reports (weekly/monthly numbers)
• Help track tasks and follow up with the team

3. Dispositions Support

• Schedule repair bids with vendors (roofing, plumbing, etc.)
• Help communicate with sellers, buyers, and contractors
• Schedule walkthroughs and inspections
• Make sure timelines are followed and projects are on track

What You Need

• Previous experience as a virtual assistant or admin
• Great English communication (written and spoken)
• Strong attention to detail
• Comfortable using tools like Google Sheets, Gmail, Slack, Zoom, and a CRM
• Able to work during U.S. business hours (or close to it)
• Bonus: Experience in real estate or working with contractors

What We Look For

• Responsibility – You do what you say, and you get things done
• Clear Communication – You ask questions when you’re not sure
• Fast Learner – You can figure things out quickly
• Proactive – You look for ways to help without being asked
• Reliable – You show up every day and follow through

Final Note

This role is very important to our company. You will help three leaders stay organized and move faster. If you are reliable, focused, and want to grow with a strong team — we would love to hear from you.

Skills Required

• Data Entry - Expert
• Research - Intermediate
• Writing & Composition - Expert
• Accent Reduction - Expert

Attachments

No Attachments

The Report Job feature provides remote workers a way to directly report jobs that may violate Pros Marketplace's Terms of Service or Job Posting Policies.Although we verify and confirm every job post, this feature is specifically designed for reporting jobs that may be fraudulent, spam, fake, or inaccurate..