HR Assistant / Executive Assistant to CEO

Full Job Description

If your dream job involves:

✓ Working with high-profile business owners

✓ Working among a team of full-stack A-players

✓ Digital marketing

✓ 100% remote position

✓ Annual paid vacation and time off

Then you can’t afford to skip this post. Why?

Because we’re looking for a dynamic Executive Assistant to the CEO who wants to thrive in the world of digital marketing, supporting our manager and our customers on a daily basis. If you're a natural go-getter and you want a role where your talent and dedication are truly valued, look no further than AddMedia NYC.

As an Executive Assistant to the CEO, you'll play an important role in supporting our CEO by managing agendas, calendars, and e-mails, managing client relationships by facilitating day-to-day communication, overseeing their needs and inquiries, and collaborating with internal teams.

In addition, we are looking for a talented assistant who will proactively identify opportunities to improve day-to-day workflows and multitask when handling multiple projects at once.

Naturally, you’ll need strong organizational and administrative skills and a proactive attitude. If you're attentive, driven, and passionate about helping our team and clients succeed, you're the perfect fit for this role!

TEAM FOCUSED CULTURE:

• Growth Potential: Join a fast-growing company where opportunities for advancement abound. This position is open because of our rapid expansion - seize the chance to grow with us!

• Company Culture: At AddMedia NYC, we prioritize both professional and personal growth. You'll experience a workplace where kindness is abundant, and every team member is given the opportunity to flourish.

• Learning Opportunities: We're firm believers in continual learning. Asking questions is encouraged, and mentorship and upward growth opportunities are readily available.

• Competitive salaries, robust bonus structures, and generous paid time off are just a few of the perks you'll enjoy as part of our team.

Job Responsibilities

RESPONSIBILITIES:

• Providing administrative support to the CEO, such as managing calendars, scheduling meetings, note-taking, and organizing documents.

• Coordinating meetings, appointments, and follow-up actions with clients and internal teams.

• Collaborating with internal departments such as sales, fulfillment, and operations to ensure alignment with tasks and projects assigned.

• Assisting in the preparation and delivery of presentations, reports, and materials for the company.

• Assisting in travel arrangements, booking, and doing research for national and international trips.

• Providing support to the Operations and Executive team on billing clients, HR tasks, and recruiting.

• Managing Social Media accounts, editing, and posting content.

Job Requirements

MUST-HAVE:

• Excellent level of English, both written and spoken (this is a must)

• Interest in digital marketing/advertising

• Ability to thrive in a fast-paced environment with competing priorities

• Previous experience as an assistant (Executive Assistant, Administrative Assistant, Office Support, etc.)

• Quick learner with a think-on-your-feet attitude to foresee the needs of our CEO

• A commitment to upholding high standards of excellence, both for yourself and for our company

Compensation:

• Starting $1,400 USD per month

Skills Required

• Admin Support - Expert
• Email Support - Beginner
• Email Management - Expert
• Administration - Expert
• Data Entry - Intermediate
• Payroll - Beginner
• Social Media - Intermediate

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