ICANotes: Accounts Receivable Clerk

Full Job Description

Job Title: Accounts Receivable Clerk

Company: ICANotes

Location: Remote 

Job Type: Full-Time

About ICANotes:

ICANotes is a leading healthcare technology company dedicated to providing mental health professionals with innovative solutions for electronic health record (EHR) management. Our mission is to streamline and improve the efficiency of mental healthcare delivery through cutting-edge software and services. We are seeking a detail-oriented and organized Accounts Receivable Clerk to join our finance team.

Job Description:

Position Overview:

As an Accounts Receivable Clerk at ICANotes, you will play a crucial role in managing the company's financial transactions and ensuring timely collections. You will work closely with the finance team to maintain accurate financial records and assist in maintaining a healthy cash flow.

Key Responsibilities:

Invoicing and Billing:

Generate and send out invoices to clients accurately and in a timely manner.

Verify invoice accuracy, ensuring all necessary information is included.

Address client inquiries related to invoices and resolve billing discrepancies.

Payment Processing:

Record all received payments, including checks, credit card payments, and electronic transfers.

Reconcile payments with invoices and ensure accurate posting to customer accounts.

Process and deposit checks in a timely manner.

Collections:

Monitor accounts receivable aging reports and follow up on overdue accounts.

Communicate with clients via phone, email, or mail to secure payment.

Maintain a professional and empathetic approach when dealing with clients experiencing financial difficulties.

Account Reconciliation:

Regularly reconcile customer accounts to ensure accuracy.

Investigate and resolve discrepancies or issues in a timely manner.

Reporting:

Generate and analyze accounts receivable reports to track collections and identify trends.

Provide regular updates to the finance team on outstanding invoices and collection efforts.

Documentation and Record Keeping:

Maintain organized and up-to-date records of customer invoices, payments, and correspondence.

Ensure compliance with company policies and industry regulations.

Qualifications:

High school diploma or equivalent; associate's degree or relevant certification in accounting or finance is a plus.

Proven experience (1-3 years) as an Accounts Receivable Clerk or in a similar role.

Strong attention to detail and accuracy in data entry.

Excellent communication and customer service skills.

Proficiency in using accounting software and Microsoft Office Suite (particularly Excel).

Familiarity with accounts receivable processes and procedures.

Ability to work independently and as part of a team.

Strong organizational and time-management skills.

Knowledge of healthcare billing or EHR systems is a plus but not required.

Benefits:

Competitive salary

Health, dental, and vision insurance

Retirement savings plan

Paid time off and holidays

Ongoing professional development opportunities

ICANotes is an equal-opportunity employer committed to diversity and inclusion. We encourage individuals from all backgrounds to apply.

If you are a detail-oriented individual with a passion for finance and a commitment to excellence, we invite you to apply for the position of Accounts Receivable Clerk at ICANotes. Join us in making a positive impact on mental healthcare through efficient financial management.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and relevant experience.

Job Responsibilities

NA

Job Requirements

NA

Skills Required

• Bookkeeping - Beginner

Attachments

No Attachments

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