Real Estate Virtual Assistant

Full Job Description

Executive Assistant to Real Estate Agent

Location: Durango, CO (Hybrid or Remote Possible)

Part-Time or Full-Time (Based on Experience and Availability)

About the Role:

I’m a licensed real estate agent based in beautiful Durango, Colorado, seeking a proactive and highly organized Executive Assistant to streamline operations, manage communication, and support day-to-day business activities. This is a dynamic role for someone who thrives in a fast-paced real estate environment and can operate with minimal supervision.

Please message me on whatsapp at and send resume and short message as to why this role appealed to you.

Key Responsibilities:

• Respond promptly and professionally to emails and messages on my behalf
• Manage and maintain calendar, appointments, showings, and deadlines
• Understand and support real estate-specific tasks, including transaction timelines, contract processes, and MLS usage
• Create, implement, and maintain Standard Operating Procedures (SOPs) for repeatable tasks
• Track and organize documents and communication related to buyers, sellers, and listings
• Coordinate with title companies, lenders, inspectors, and other transaction partners
• Provide general administrative support and find opportunities to improve systems and workflows
• Assist in client communication and follow-up
• Optional (but valuable): basic video editing, social media content creation, and graphic design for marketing materials

Qualifications:

• Prior experience in real estate administration or assisting a licensed agent preferred
• Strong knowledge of real estate processes and terminology
• Excellent written and verbal communication skills
• Self-starter who can prioritize tasks and solve problems independently
• Tech-savvy; comfortable with Google Workspace, CRM tools, and project management software
• Highly organized with exceptional attention to detail
• Creative skills in video editing and graphic design (preferred but not required)

Bonus Skills:

• Familiarity with Colorado real estate contracts and disclosures
• Experience with tools like Canva, Adobe Premiere, or Final Cut Pro
• Background in marketing or social media management

Job Responsibilities

Key Responsibilities:

• Respond promptly and professionally to emails and messages on my behalf
• Manage and maintain calendar, appointments, showings, and deadlines
• Understand and support real estate-specific tasks, including transaction timelines, contract processes, and MLS usage
• Create, implement, and maintain Standard Operating Procedures (SOPs) for repeatable tasks
• Track and organize documents and communication related to buyers, sellers, and listings
• Coordinate with title companies, lenders, inspectors, and other transaction partners
• Provide general administrative support and find opportunities to improve systems and workflows
• Assist in client communication and follow-up
• Optional (but valuable): basic video editing, social media content creation, and graphic design for marketing materials

Qualifications:

• Prior experience in real estate administration or assisting a licensed agent preferred
• Strong knowledge of real estate processes and terminology
• Excellent written and verbal communication skills
• Self-starter who can prioritize tasks and solve problems independently
• Tech-savvy; comfortable with Google Workspace, CRM tools, and project management software
• Highly organized with exceptional attention to detail
• Creative skills in video editing and graphic design (preferred but not required)

Bonus Skills:

• Familiarity with Colorado real estate contracts and disclosures
• Experience with tools like Canva, Adobe Premiere, or Final Cut Pro
• Background in marketing or social media management

Job Requirements

Qualifications:

• Prior experience in real estate administration or assisting a licensed agent preferred
• Strong knowledge of real estate processes and terminology
• Excellent written and verbal communication skills
• Self-starter who can prioritize tasks and solve problems independently
• Tech-savvy; comfortable with Google Workspace, CRM tools, and project management software
• Highly organized with exceptional attention to detail
• Creative skills in video editing and graphic design (preferred but not required)

Bonus Skills:

• Familiarity with Colorado real estate contracts and disclosures
• Experience with tools like Canva, Adobe Premiere, or Final Cut Pro
• Background in marketing or social media management

Skills Required

• Admin Support - Expert

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