Transaction Coordinator – Real Estate

Full Job Description

We are looking for a proactive and detail-oriented Transaction Coordinator to manage and streamline our real estate transactions. You will be the main point of contact for sellers post-contract, coordinate with title companies, and ensure smooth, organized deal closings. Excellent English skills and outstanding communication abilities are critical, particularly over the phone.

Job Responsibilities

Key Responsibilities:

• Coordinate all under-contract deals from start to finish
• Communicate professionally with sellers, title companies, and other parties
• Review, understand, and manage legal and real estate documents
• Track all transaction deadlines and ensure timely execution
• Maintain organized transaction records and files
• Answer seller inquiries promptly and accurately
• Troubleshoot and resolve transaction issues independently
• Update CRM (Pipedrive) and internal systems with transaction status
• Utilize communication tools (JustCall, OpenPhone) to manage calls and inquiries

Software & Tools:

• Pipedrive (CRM)
• Google Sheets
• Microsoft Excel
• JustCall
• OpenPhone

Job Requirements

• 1+ year experience in real estate transaction coordination or related field
• Strong knowledge of legal documents, title work, and closing processes
• Excellent phone and written communication skills
• High proficiency in CRM usage (Pipedrive preferred)
• Familiarity with Google Sheets & Excel for tracking transactions
• Exceptional organizational skills and attention to detail
• Resourceful and capable of working independently
• Fluent in English (written and spoken)
• Comfortable working remotely and adhering to EST work hours

Skills Required

• Project Coordinator - Intermediate
• Data Entry - Intermediate
• Project Management - Intermediate
• Data Interpretation - Intermediate
• Real Estate Sevices - Intermediate

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