Virtual Administrative Assistant

Full Job Description

We’re looking for a proactive, highly organized Remote Administrative Assistant to support our growing team. In this role, you’ll manage calendars, coordinate virtual meetings, organize digital documents, and provide general administrative support across multiple departments. This position is ideal for someone who thrives in a fast-paced remote work environment, is tech-savvy, and communicates professionally and clearly.

Key Responsibilities

• Manage executive and team calendars, schedule meetings, and avoid conflicts
• Coordinate Zoom/Google Meet logistics, prepare agendas, and send follow-ups
• Draft, edit, and manage digital communications (emails, memos, reports)
• Maintain organized digital filing systems using Google Drive or similar tools
• Assist with basic bookkeeping (e.g., invoicing, data entry, receipt management)
• Support remote team events, team-building initiatives, and internal coordination
• Handle a wide variety of administrative tasks to keep operations running smoothly

You Should Have

• 2+ years in an administrative or virtual assistant role
• Strong English communication and writing skills
• Advanced proficiency with Google Workspace and Microsoft Office
• Familiarity with tools like Zoom, Slack, Trello, or Basecamp
• Strong organizational skills and the ability to self-manage
• U.S.-based availability during standard Eastern Time business hours

Nice to Have (Not Required)

• Salesforce experience
• Certification in Microsoft Office or administrative support
• Experience supporting sales or marketing teams

Soft Skills We Value

• Proactive mindset and problem-solving ability
• High attention to detail and follow-through
• Positive attitude and strong team collaboration skills

What Success Looks Like

• 100% of tasks completed on time
• Well-maintained and conflict-free calendars
• Professional, accurate, and timely internal communication
• Positive feedback from team members across departments
• Always answers calls quickly & friendly

Job Responsibilities

As a Remote Administrative Assistant, you are expected to support the operations of multiple departments by handling scheduling, communication, digital document management, and light bookkeeping. You should be highly organized, reliable, and comfortable working independently in a fast-paced, remote environment. Your responsibilities will include managing calendars, coordinating virtual meetings, responding to messages and emails, updating internal files, and supporting virtual events and projects as needed.

Working Hours: Monday to Friday, 9:00 AM – 5:00 PM EST (with flexibility based on team needs)

Compensation: $800 – $1,100 USD/month, based on experience

Job Requirements

We are looking for a dependable and detail-oriented Remote Administrative Assistant who can work independently and support a fast-moving remote team. You must have at least 3 years of experience in an administrative or virtual assistant role, excellent communication skills, and strong proficiency in tools like Google Workspace, Zoom, and Microsoft Office. The ability to stay organized, manage calendars, and handle sensitive information with discretion is essential.

Requirements:

• 3+ years in a similar administrative or remote support role
• Advanced skills in Google Workspace and Microsoft Office
• Experience with tools like Slack, Trello, or Basecamp is a plus
• Strong written and verbal communication
• High-speed internet and your own computer setup
• Must be responsive, organized, and available during business hours

Working Hours: Monday to Friday, 8:00 AM – 5:00 PM EST (1 hour lunch break a day)

Compensation: $800 – $1,100 USD/month (based on experience)

Type: Contractor (remote)

Skills Required

• Admin Support - Intermediate

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