Virtual Assistan/ Executive Assistant with Some Marketing Management Skills

Full Job Description

Here’s a well-structured Virtual Assistant & Executive Assistant Job Description tailored for Roof Leopard:

🐆 Virtual Assistant / Executive Assistant – Roof Leopard

Location: Remote (Preferably LATAM or U.S. time zone aligned)

Position Type: Full-Time

Reports To: Owner / Director of Operations

Start Date: Immediate

Compensation: Competitive monthly salary + performance bonuses

🔹 About Roof Leopard

Roof Leopard is a premium roofing company serving Western New York. Built on trust, care, and craftsmanship, we provide homeowners with transparent, top-tier roofing solutions backed by industry-leading warranties and customer service. We’re growing fast and need a strong support partner to help run operations efficiently and professionally.

🔸 Role Overview

We're looking for a high-performing Virtual Assistant / Executive Assistant to support the founder and leadership team in managing administrative tasks, streamlining communication, and keeping key projects on track. This role is perfect for someone who thrives in a fast-paced, detail-oriented environment and wants to be part of a mission-driven company that values care, clarity, and execution.

✅ Key Responsibilities

Executive Support

• Manage calendar, meetings, and reminders for leadership
• Prepare documents, presentations, and reports
• Monitor and prioritize email inbox
• Coordinate travel, events, and special projects
• Record meeting notes and track action items

Operations & Admin

• Maintain CRM and project management systems (e.g., GoHighLevel, JobNimbus)
• Organize files, contracts, and job documents
• Assist with hiring, onboarding, and HR coordination
• Communicate with suppliers, contractors, and clients on behalf of leadership

Sales & Marketing Support

• Monitor and respond to leads (text, email, forms)
• Set site visit appointments with clients and sales reps
• Help manage social media content scheduling and email campaigns
• Assist in reviewing ad performance and lead tracking sheets

Company Culture & Accountability

• Help document SOPs and internal workflows
• Follow up with team members on tasks and status updates
• Organize internal communications and help reinforce team alignment
• Represent the brand voice with professionalism and warmth

🧠 What We're Looking For

• 2+ years as a VA, Executive Assistant, or Operations Coordinator
• Excellent written and spoken English
• Strong organizational and time-management skills
• Proficient in Google Workspace, Slack, ClickUp, or similar tools
• Bonus: Familiarity with CRMs (JobNimbus, GoHighLevel), roofing/construction industry, or LATAM/U.S. time zone overlap
• High attention to detail, problem-solving mindset, and a drive to take initiative

💡 Perks & Growth

• Work closely with the founder and leadership team
• Contribute to meaningful projects and team-building
• Opportunities to grow into an Operations Manager or Project Coordinator role
• Positive culture focused on accountability, care, and craftsmanship
• Potential for bonuses based on performance and company growth

To Apply:

Email your résumé and a short video introduction (1-2 minutes) telling us why you’d be a great fit to: [YOUR EMAIL HERE]

Subject Line: Executive VA Application – [Your Name]

Would you like this formatted as a branded PDF or shared in a Google Doc?

[email protected]

Job Responsibilities

Here are the job responsibilities for the Virtual Assistant / Executive Assistant role at Roof Leopard, broken down into clear categories:

🔹 Job Responsibilities – VA / Executive Assistant (Roof Leopard)

🗓 Executive Support

• Manage and organize the CEO’s calendar, appointments, and daily priorities
• Monitor and respond to emails on behalf of leadership
• Take meeting notes, track follow-ups, and ensure deadlines are met
• Prepare presentations, proposals, and internal documents
• Coordinate travel, event logistics, and personal admin tasks as needed

📁 Operations & Administrative Support

• Maintain internal organization of Google Drive, Dropbox, and project files
• Assist in managing project timelines and job tracking in JobNimbus or ClickUp
• Support vendor and subcontractor communication and coordination
• Help update SOPs, training documents, and internal workflows
• Coordinate job documentation uploads (e.g., photos, quotes, contracts)

📞 Sales & Client Interaction

• Respond to inbound leads via text, email, or form fills (CRM: GoHighLevel, JobNimbus)
• Schedule site visits and job inspections for sales reps and estimators
• Follow up with homeowners on quotes, paperwork, or reviews
• Log client notes and updates into CRM after calls and messages
• Monitor customer satisfaction and assist in requesting testimonials or referrals

📣 Marketing & Content Assistance

• Assist in scheduling social media posts (Instagram, Facebook, etc.)
• Track ad performance metrics or lead conversion trends
• Help create or revise email templates, client follow-up sequences, and basic flyers
• Organize and distribute marketing materials for campaigns or blitzes

🔧 Team & Task Management

• Follow up with internal team on open tasks, checklists, or job site updates
• Track and report on employee hours, job progress, and material orders
• Help coordinate interviews, onboarding, or trainings for new hires
• Serve as a communication bridge between departments or contractors
• Keep accountability systems (daily huddles, weekly recaps) running smoothly

Would you like this job responsibilities list exported into a clean PDF or editable Google Doc for hiring use?

Job Requirements

Here is the Job Requirements section in English for the Virtual Assistant / Executive Assistant role at Roof Leopard:

🔹 Job Requirements – Virtual Assistant / Executive Assistant

📌 Essential Requirements

• Minimum 2 years of experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator
• Fluent English — both written and spoken (professional level required)
• Strong organizational and time management skills
• Ability to work independently and proactively with minimal supervision
• High attention to detail and accuracy
• Reliable internet connection and a quiet, professional remote work setup
• Availability to work during U.S. business hours (Eastern Time preferred)

💻 Technical Skills

• Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar, Drive)
• Experience using CRMs such as JobNimbus, GoHighLevel, or similar platforms
• Familiarity with project management tools (ClickUp, Trello, or Slack)
• Comfortable with spreadsheets, task tracking, and reporting
• Basic knowledge of digital marketing tools (social media schedulers, email campaigns, etc.)

🤝 Soft Skills

• Excellent written and verbal communication
• Problem-solving mindset with a “get it done” attitude
• Highly dependable, responsive, and accountable
• Trustworthy when handling sensitive or confidential information
• Team player with a positive, adaptable attitude

✅ Bonus Qualifications (Preferred but not required)

• Background in roofing, construction, or real estate industry
• Experience working with U.S.-based small businesses or startups
• Familiarity with Canva or other basic graphic design tools
• Experience assisting in lead generation or appointment setting
• Bilingual (Spanish/English) is a plus

Would you like a full job post with responsibilities, requirements, and company overview combined into one branded document or job ad PDF?

Skills Required

• Admin Support - Expert

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