Virtual Assistant & Event Coordinator

Full Job Description

Virtual Assistant – Event Coordination & Marketing Support

Magic Mirror of New England is seeking a highly organized and creative Virtual Assistant to support our team with client communications, event coordination, and digital marketing. This is a full-time remote role with some flexibillity with scheduling.

Key Responsibilities:

• Communicate with clients via email to coordinate event details and timelines
• Customize and manage photo overlay templates for upcoming events
• Create and schedule email campaigns to promote services and client engagement
• Post regularly on social media platforms to highlight events and showcase offerings
• Assist in developing marketing content and campaigns to drive brand awareness and bookings
• CRM Management

Ideal Candidate:

• Strong written communication and organizational skills
• Proficient in Canva, email marketing platforms (like Mailchimp or Engagebay), and social media tools
• Detail-oriented with a creative eye for design and branding
• Comfortable managing multiple tasks and timelines
• Experience in events, photography, or digital media is a plus

We’re looking for someone who’s passionate about creating memorable experiences and can contribute to the growth of a dynamic event-based company.

Job Responsibilities

Daily Responsibilities:

• Respond to client emails and inquiries
• Update and manage event details in booking system
• Coordinate photo overlay designs and approvals
• Communicate graphic design edits with clients regarding revisions
• Monitor and respond to social media messages and comments

Weekly Responsibilities:

• Schedule and post content on Instagram, Facebook, LinkedIn and TikTok
• Create and send client reminder emails for upcoming events
• Check event files and confirm event logistics with clients
• Track pending payments and follow up as needed
• Support with uploading event galleries and sending client links

Monthly Responsibilities:

• Design and send marketing email campaigns (newsletters, promotions)
• Review and update templates in Canva for social media and overlays
• Report on social media and email performance metrics
• Assist in planning content calendars for the upcoming month
• Help prepare digital content for seasonal campaigns and holiday promotions

Job Requirements

Qualifications:

• Prior experience as a Virtual Assistant, Administrative Assistant, or in a client-facing/event coordination role (preferred)
• Strong written and verbal communication skills
• Basic graphic design experience (Canva or similar platforms)
• Familiarity with email marketing platforms (like Mailchimp, EngageBay, or similar)
• Social media experience (Instagram, Facebook, LinkedIn, TikTok – posting, scheduling, basic engagement)
• Comfortable working independently and managing multiple tasks
• Available to work full-time with flexible hours; some tasks may require quick turnarounds

Skills:

• Highly organized with attention to detail
• Strong time management and ability to prioritize daily and weekly tasks
• Proactive communicator with a customer-first mindset
• Tech-savvy – able to navigate booking software, design tools, Google Drive, and task management tools
• Creative eye for photo overlay design, branding, and social media content
• Problem-solving skills and the ability to adapt quickly in a fast-paced event environment
• Reliable to show up for work and reliable internet connection and access to a computer for remote work

Skills Required

• Adobe Photoshop - Beginner
• Graphic Design - Intermediate
• Project Coordinator - Expert
• Administration - Expert
• Project Management - Expert
• Youtube - Intermediate
• Business Communication - Expert
• Digital Marketing - Intermediate

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