Virtual Executive Assistant for Real Estate

Full Job Description

The Virtual Executive Assistant is deeply committed to supporting the Team leader in achieving greater levels of success, and to growing their own skill set within the team. They are always looking for new ways to perfect our processes and improve our agents' experience. The Virtual EA understands no agent is the same and so their goal is to attain a holistic comprehension of the processes they oversee and understand the interconnected nature of the tasks so they will be able to anticipate issues before they escalate and adapt to irregularities that arise. They will be able to support the Team leader in organizing, delegating and completing all tasks on their plate to allow the team leader to focus on their most productive activities. 

This position is full-time (8:00 am-5:00 pm CST, Monday-Friday) to be performed virtually.

Key Skills 

• Communicates in English verbally and written at an advanced level
• Exceptional organizational and project management abilities
• Getting tasks done with meticulous attention to detail 
• Technologically savvy and able to learn new programs quickly; proficient in Word, Excel, PowerPoint, Brivity, and G-Suite 
• Sharp problem-solving abilities and excellent professional judgment. They know when to do, when to delegate, and when to push for results
• Track record of taking initiative without direct supervision

Job Responsibilities

● Accurately collect, maintain, and record file KPIs across multiple platforms  (Brivity, MLS, G-Suite, etc.) and generate reports for the team lead

● Maintain up-to-date task completion list in Brivity, Gmail, Asana, and tasksboards.com

● Partner closely with the team leader to delegate, execute, schedule, and/or delete the tasks that the team leader does

● Communicate effectively via email, phone, and text with team leader and agents

● Run Comparative Market analysis’ alongside the team leader to present to investors. 

● Prepare for and create notes/todo’s in each meeting that the team leader is a part of. 

• Lead routing and distribution to agents on the team. This includes inputting and holding agents accountable through reporting to them their pipeline’s
• Help with new lead capture.
• Scheduling contractors and subs for the team leaders investment deals.
• Preparing listing scorecards
• Gather information about new listings and new contracts

Job Requirements

Job Requirements and Preferred Experience 

• High school graduate 
• High Speed and consistent internet connection
• Computer or laptop
• Smartphone that can work with a voip system.

Skills Required

• Admin Support - Beginner

Attachments

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