World Class Executive Assistant for Nomad Founders (Part-Time, Remote, High Growth Potential)

Full Job Description

Company: The Lux Nomads

Location: Remote

Start Date: Immediate

Commitment: Part-Time (20 hrs/week) with option to scale to Full-Time

Compensation: Top-of-market for the right talent.

About The Lux Nomads

The Lux Nomads is a Forbes-featured, multi-million dollar relocation agency supporting high-net-worth individuals, entrepreneurs, and remote professionals as they move and thrive abroad. From visas and taxes to housing and lifestyle, we handle every step of the relocation journey across Europe, Latin America, and beyond.

What We Need

We are seeking a battle-tested, pre-trained Executive Assistant — not someone who needs onboarding or hand-holding. You should be fully capable of managing and owning:

• Personal lifestyle logistics
• International luxury travel booking
• Executive email and calendar management
• Crisis problem-solving across time zones
• Supporting high-level wealth team communication (legal, tax, financial advisors)
• Protecting the time, energy, and focus of our executive team at all costs

We are not here to train you. We are here to trust you.

Who You Are

• You have 5+ years supporting high-level founders or C-suite executives
• You’ve worked in remote-first, high-growth environments
• You are fluent in English
• You are a master at systems, travel booking, VIP service, and logistics
• You are discreet, efficient, and obsessive about follow-through
• You do not need a manager — you show up like an owner

Key Responsibilities

1. Email + Calendar Management

• Monitor and triage inboxes
• Schedule across multiple time zones
• Flag priorities and eliminate distractions

1. International Travel + Relocation Logistics

• Book luxury travel, long-term stays, and vet accommodation (Wi-Fi, pets, comfort)
• Coordinate with airlines, hotels, and drivers
• Solve issues before they arise

1. Wealth + Advisory Team Coordination

• Liaise with legal, financial, and tax advisors
• Track action items and deadlines
• Ensure nothing falls through the cracks

1. High-Level Personal Support

• Order international shipments, handle errands
• Book health, wellness, and personal services across borders
• Oversee key personal logistics with full autonomy

Ideal Traits

• Resourceful
• Loyal
• Discreet
• Anticipatory
• Hyper-organized
• Confident under pressure
• Fluent in executive environments

What You Get

• 20 hrs/week, flexible timezone-friendly work
• Work from anywhere
• Opportunity to grow into a full-time, senior executive lifestyle role
• The chance to support two highly successful, inspiring global founders

How to Apply

Submit:

• Your resume
• A 2–3 minute video introducing yourself and explaining:
• Your experience supporting elite founders/executives
• The biggest obstacle you overcame for your clients
• Why you’re the only one for this role

Job Responsibilities

• Manage inboxes, flag priorities, and filter distractions
• Schedule across time zones and coordinate executive calendars
• Book international flights, hotels, and long-term accommodations
• Vet stays for Wi-Fi speed, pet-friendliness, comfort, and safety
• Liaise with legal, tax, and financial advisors
• Track deadlines and action items for wealth team communications
• Handle international product/service deliveries
• Book health, wellness, and personal services globally
• Solve problems before they reach the executive team
• Maintain high-level confidentiality at all times

Job Requirements

• 5+ years as Executive/Personal Assistant to founders or C-level leaders
• Proven experience with international travel and relocation bookings
• Expert at Google Workspace, Notion, Slack, VPNs, etc.
• Fluent in English (Spanish a strong bonus)
• Experience working with globally mobile, remote-first executives
• Demonstrated discretion and handling of sensitive information
• Must be independent, anticipatory, and fast-moving
• Willingness to handle urgent evening/weekend needs when necessary

Skills Required

• Email Management - Expert
• Personal Development - Intermediate
• Emotional Intelligence - Expert
• Time Management - Expert
• Communication Skills - Expert

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