Managing payroll in-house can be time-consuming, complex, and prone to errors, especially with constantly changing tax laws and compliance requirements. That’s where payroll outsourcing companies come in. By choosing the right provider, businesses can save time, reduce compliance risks, and ensure employees are paid accurately and on time.
But with so many options on the market, how do you find the best fit for your business? This guide highlights the top 10 outsourced payroll providers for simple and efficient payroll management, compliance, direct deposits, and more. Whether you manage a small business or a fast-growing enterprise, these services can help improve efficiency and simplify your operations.
The Top Payroll Outsourcing Companies for 2025
1. Paylocity
Paylocity is a top choice for mid-sized businesses seeking a combined HR and payroll solution. Beyond payroll, it offers extensive workforce management tools, including benefits administration, time tracking, and talent management.
Key Features
- All-in-One Payroll & HR Management
- Employee Self-Service Portal
- Advanced Reporting & Analytics
- Cloud-Based Payroll Processing
Pricing
Custom pricing based on company size and needs.
Pros
- Streamlines HR and payroll workflows with strong integration.
- Access payroll data on a mobile-friendly platform anytime, anywhere.
- Comprehensive analytics provide actionable insights.
Cons
- A learning curve for advanced features.
- May have higher pricing compared to competitors.
- Limited support for international payroll.
2. ADP
Founded in 1949, ADP offers robust payroll services tailored to organizations with global operations. It provides multi-country payroll outsourcing combined with compliance capabilities and advanced analytics.
Key Features
- Global Payroll Outsourcing
- Compliance & Tax Management
- HR Integration
Pricing
Custom pricing based on company size and payroll complexity.
Pros
- 24/7 expert support ensures guidance when needed.
- Handles automated tax filings and regulatory compliance.
- Easily integrates with accounting and HR tools.
Cons
- Small businesses may find costs prohibitive.
- Extra fees for year-end reporting and tax filings.
- Support quality can vary despite being available 24/7.
3. Square Payroll
Square Payroll is perfect for small businesses looking for a simple payroll solution that integrates seamlessly with Square’s payment system. It features easy-to-use tools for tax filing, direct deposits, and PTO tracking.
Key Features
- Streamlined Payroll for Small Businesses
- Automated Tax Filing
- Direct Deposit & PTO Management
Pricing
$35/month + $5 per employee.
Pros
- Affordable, transparent pricing tailored for small businesses.
- Easy integration with Square’s POS system.
- Intuitive, user-friendly platform.
Cons
- Limited features for businesses with complex payroll needs.
- U.S.-focused services with no international payroll features.
- Basic reporting capabilities compared to competitors.
4. UKG Ready
UKG Ready combines payroll, HR, and workforce management in a single platform, helping mid-sized businesses optimize operations.
Key Features
- Payroll & HR Integration
- Workforce Time Tracking
- Employee Self-Service Portal
Pricing
Customizable pricing based on payroll complexity.
Pros
- Seamless integration with HR and workforce tools.
- Excellent compliance capabilities for taxes and reporting.
- Detailed analytics highlight payroll trends and compliance risks.
Cons
- May be too complex for small businesses.
- Requires IT support for advanced customization.
- Higher cost compared to simpler payroll options.
5. Paycom
Paycom automates payroll and offers employee-centric features like self-service portals, reducing administrative effort and boosting workforce engagement.
Key Features
- Automated Payroll Processing
- Advanced Tax Compliance Tools
- Employee-Driven Payroll Management
Pricing
Custom pricing based on company size.
Pros
- Employees manage their own payroll, saving HR teams time.
- Strong security features protect sensitive payroll data.
- Advanced analytics provide actionable insights.
6. Rippling
Rippling stands out for its global payroll solutions, combining HR, IT, and payroll features to streamline operations across 50+ countries.
Key Features
- Global Payroll Automation
- Multi-Currency Payments
- Employer of Record Services (EOR)
Pricing
Custom pricing based on company size and features.
Pros
- Rapid onboarding for international employees.
- Robust global tax compliance features.
- Integrates with a wide variety of HR and IT tools.
Cons
- Pricing information isn’t publicly available.
- Advanced plans can be expensive for smaller organizations.
7. Remote
Remote is ideal for businesses scaling internationally. It specializes in Employer of Record services, ensuring smooth hiring, onboarding, and compliance.
Pros
- Comprehensive compliance tools for global labor laws.
- Excellent support, including visa sponsorships and relocation assistance.
- Flexible payroll solutions tailored to country-specific needs.
Cons
- Higher costs, making it less accessible to small businesses.
- Restrictive features tailored specifically for EOR-focused needs.
8. Gusto
Gusto simplifies payroll processing with its intuitive design and built-in compliance features, making it suitable for businesses of all sizes—including those hiring globally.
Pros
- It is a user-friendly platform built for businesses expanding internationally.
- Comprehensive compliance features for local labor laws.
- Streamlined support for hiring and onboarding.
Cons
- It may lack advanced features needed by large corporations.
Simplify Your Payroll with the Right Solution
Choosing a payroll outsourcing provider can transform your business operations. With streamlined payroll processing, compliance, and tailored solutions, these service providers can save time and reduce errors so you can focus on growing your business.
Explore the options above and find the service that best suits your company’s needs. Don’t wait—take the first step toward efficient payroll management today!
