Accounting Assistant (Remote)

Full Job Description

We're looking for a detail-oriented Accounting Assistant to help drive our financial operations forward. In this role, you'll work with modern tools like QuickBooks Online to ensure smooth financial processes and reporting.

Job Responsibilities

Accounts Receivable

• Manage customer invoicing and payment processing
• Monitor credit card processing and reconciliations
• Track aging reports and coordinate collection efforts
• Process customer deposits efficiently

Accounts Payable

• Process and code vendor invoices
• Manage vendor relationships and documentation
• Reconcile purchase orders and resolve discrepancies
• Generate aging reports and vendor analysis
• Payroll & Time Management
• Review and validate staff time entries
• Process payroll data accurately and timely
• Coordinate with team leaders on time management

Financial Analysis & Reporting

• Prepare monthly sales and commission reports
• Reconcile financial transactions
• Monitor customer deposits and insurance certificates
• Generate WIP reports and financial analysis

Job Requirements

Experience with QuickBooks Online and Microsoft Excel

Sharp attention to detail and analytical mindset

Strong communication and problem-solving abilities

Solid understanding of accounting principles

Proven track record in accounts payable/receivable

Ability to meet deadlines while maintaining accuracy

Dedication to continuous process improvement

English proficiency required for interviews and easy conversational English is a must for the role.

Skills Required

• Admin Support - Intermediate
• Data Entry - Intermediate
• Bookkeeping - Beginner

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