Executive Assistant Opportunity: Venture Operations (Full-Time, Remote, North or South America)

Full Job Description

We are seeking a highly capable Executive Assistant to support a senior operator within a venture capital firm. This role is core to keeping the firm’s operations, communications, and systems running smoothly. The Executive Assistant will act as a force multiplier, owning day-to-day execution, managing information flow, and ensuring priorities move forward without friction.This is a hands-on, high-trust role best suited for someone who thrives in fast-moving environments and enjoys building structure where it doesn’t yet exist. The ideal candidate is detail-oriented, proactive, and comfortable working across multiple projects at once.

Executive & Administrative Support

• Information & Communication Hub: Filter and manage incoming/outgoing emails, draft correspondence, and ensure the Chief of Staff is briefed on critical issues.
• Calendar management: scheduling across time zones
• Travel & Logistics: Arrange travel itineraries, accommodations, and transportation for the Chief of Staff.
• Handle ad hoc requests with minimal guidance
• Assisting the Chief of Staff by conducting research and preparing reports or presentations that support long-term strategic planning.

Venture Operations & CRM

• Maintain and continuously improve CRM systems tracking investors, founders, partners, and the deal pipeline
• Track deal flow, follow-ups, and ongoing conversations across multiple threads and timelines
• Support research, context gathering, and preparation related to investments, partnerships, and internal initiatives
• Organize and maintain internal documents, notes, trackers, and reference materials so information is easy to access and up to date

Project & Process Management

• Build and maintain systems (SOPs, trackers) to reduce friction and repeat work
• Own timelines for projects and follow-ups, proactively nudging stakeholders and flagging risks
• Support special projects such as investor updates, internal planning, events, or cross-functional initiatives
• Identify gaps, inefficiencies, or breakdowns in workflow and propose improvements

Job Responsibilities

Executive & Administrative Support

• Information & Communication Hub: Filter and manage incoming/outgoing emails, draft correspondence, and ensure the Chief of Staff is briefed on critical issues.
• Calendar management: scheduling across time zones
• Travel & Logistics: Arrange travel itineraries, accommodations, and transportation for the Chief of Staff.
• Handle ad hoc requests with minimal guidance
• Assisting the Chief of Staff by conducting research and preparing reports or presentations that support long-term strategic planning.

Venture Operations & CRM

• Maintain and continuously improve CRM systems tracking investors, founders, partners, and the deal pipelineTrack deal flow, follow-ups, and ongoing conversations across multiple threads and timelines
• Support research, context gathering, and preparation related to investments, partnerships, and internal initiatives
• Organize and maintain internal documents, notes, trackers, and reference materials so information is easy to access and up to date

Project & Process Management

• Build and maintain systems (SOPs, trackers) to reduce friction and repeat work
• Own timelines for projects and follow-ups, proactively nudging stakeholders and flagging risks
• Support special projects such as investor updates, internal planning, events, or cross-functional initiatives
• Identify gaps, inefficiencies, or breakdowns in workflow and propose improvements

Job Requirements

Requirements

• Experience as an Executive Assistant or similar role supporting senior leadership
• Excellent organizational skills and attention to detail
• High ownership mindset
• Comfort working remotely and managing your own time
• Experience with tools like Google Workspace, Slack, Notion, Airtable, CRMs, or similar systems

Skills Required

• Email Marketing - Intermediate
• CRM - Intermediate
• Business Administration - Intermediate

Attachments

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