Executive Assistant to the Director and General Virtual Assistant

Full Job Description

We are seeking a highly organized and proactive General Virtual Assistant to join our dynamic team. The ideal candidate will have a passion for administrative tasks and supporting the smooth operation of various digital platforms. Experience with GoHighLevel (GHL) and Airtable is an advantage, but we are open to training the right candidate who is eager to learn.

Job Responsibilities

Key Responsibilities:

• Email Management: Organize, filter, and manage email communications; respond to inquiries promptly and ensure a streamlined inbox.
• Scheduling and Calendar Management: Assist with scheduling meetings, appointments, and maintaining the team’s calendar.
• Administrative Support: Perform tasks like data entry, document preparation, and record-keeping to support the team's daily operations.
• Project Management Assistance: Help track deadlines and tasks to ensure projects are completed on time.
• Research and Reporting: Conduct research and compile data into clear, actionable reports.
• Customer Support: Assist with client inquiries and communications as needed.

Job Requirements

• Proven experience as a Virtual Assistant or in a similar role.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office or Google Workspace (Docs, Sheets, Calendar).
• Excellent communication skills, both written and verbal.
• Willingness to learn new tools and platforms (GoHighLevel and Airtable experience is a plus but not required).

Skills Required

• Email Support - Intermediate
• Administration - Intermediate
• Project Management - Intermediate
• CRM - Intermediate

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