Virtual Executive / Administrative Assistant

Full Job Description

KL Promotions | Supporting Rod Khleif

Role Overview:

We’re hiring a Virtual Executive / Administrative Assistant to support the business operations of KL Promotions and Rod Khleif. This role is ideal for someone who is structured, systems-minded, and experienced in supporting executives in fast-moving & high intensity environments. This is a business-facing role with exposure to leadership, marketing, sales, events, and internal operations.

Job Responsibilities

Key Responsibilities:

• Manage executive calendar, meetings, and scheduling priorities
• Coordinate internal and external meetings (Zoom, Teams, in-person, events)
• Prepare agendas, take notes, and track action items
• Assist with inbox management and professional correspondence
• Support marketing, sales, and operations teams with coordination tasks
• Create & maintain Powerpoints for Video note cues, as well as front facing virtual event and webinar presentations.
• Maintain SOPs, documents, and internal trackers
• Help keep projects organized and moving forward
• Act as a key point of contact between leadership and the team

Job Requirements

Ideal Candidate:

• Proven experience as an EA or Admin Assistant
• Highly organized with strong task and time management skills
• Comfortable working with executives and cross-functional teams
• Strong written and verbal ENGLISH communication
• HIGHLY Tech-comfortable (Google Workspace, Outlook, Zoom, task tools; Hubspot CRM experience a plus
• Calm, professional, and solution-oriented

Skills Required

• Wordpress - Intermediate
• Adobe Indesign - Intermediate
• Admin Support - Expert
• Email Management - Expert
• Business Administration - Intermediate

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