Accounts Payable Specialist - Property Management

Full Job Description

Looking for a high volume accounts payable specialist to process, code invoices as well as correspond to multiple boards for approvals of payables.  

Job Requirements:

• 2-3 years of high volume accounts payable experience
• Detail-oriented and able to multi-task. Excellent communication and interpersonal skills.
• Ability to work in a fast-paced, dynamic business environment.
• Strong organizational, analytical, and research skills.
• Knowledge of bookkeeping, accounting, and finance

Essential Duties and Responsibilities include, but are not limited, to the following:

• Processing full payable cycle including invoice indexing, GL coding, and reviewing invoices for accuracy.
• Must have experience dealing with a high volume of invoices at a high pace while ensuring accurate & timely payments.
• Prepare and process check disbursements.
• Assisting vendors, property managers, and Boards with any concerns regarding payments.
• Investigating and resolving any past due balances.
• Follow procedures related to the weekly A/P workflow.
• Computer Skills: Must be proficient in Microsoft Office Products such as Outlook, Word, and Excel
• Special projects as instructed.

Accounts Payable Responsibilities:

• Review bills prior to payment
• Prepare payments for invoices
• Enter invoices, bills, and payments and properly code to GL account
• Schedule and process checks
• Collaborate with vendors or Board members regarding payables issues
• Coordinate and prepare vendor payments
• Maintain vendor files and records
• Understand all current accounts and maintain a trusting relationship with all portfolio contacts
• Review and verify invoices and check requests
• Sort, code, and match invoices
• Enter and upload invoices into the system
• Prepare electronic transfers and payments
• Prepare and perform bi-weekly check runs
• Post transactions to journals, ledgers, and other records
• Reconcile accounts payable transactions
• Prepare various AP related analysis
• Track monthly and budgeted expenses
• Correspond with vendors and respond to inquiries
• Respond to requests from staff/or Board Members within a timely manner. As a form of policy, a professional response must be provided within 24 hours of the request. If the request cannot be turned around in the prescribed timeframe, then the accountant must inform the requester of such.

Job Responsibilities

NA

Job Requirements

NA

Skills Required

• Accounting - Expert

Attachments

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