Full Job Description

Administrative Assistant – U.S. Embassy Construction Project

Location: Managua, Nicaragua

Position: Administrative Assistant

We are seeking a responsible, organized, and professional Administrative Assistant to support the project team in the day-to-day administrative and office activities of a U.S. Embassy construction project.

Key Responsibilities

• Provide general administrative and clerical support to the project team.
• Prepare, organize, and maintain project documents, records, and files.
• Handle emails, letters, reports, and official correspondence.
• Prepare meeting minutes, reports, schedules, and other administrative documents.
• Maintain attendance records, timesheets, leave records, and staff documentation.
• Assist with document submissions, follow-ups, and coordination with project stakeholders.
• Manage office supplies, stationery, and general office requirements.
• Support the Project Manager and other departments with administrative tasks.
• Maintain confidentiality of company and project information.
• Perform other administrative duties as assigned.

Requirements

• Previous experience as an Administrative Assistant, Office Assistant, Project Administrator, or similar position.
• Good knowledge of Microsoft Office, particularly Word and Excel.
• Good organizational, communication, and time-management skills.
• Ability to prepare professional emails, letters, reports, and other documents.
• Good attention to detail and ability to maintain accurate records.
• Ability to work independently and as part of a multicultural project team.
• Good command of English, with the ability to speak, read, write, and understand English effectively.
• Spanish language proficiency is preferred.
• Previous experience in a construction, engineering, or international project environment will be an advantage.

Ideal Candidate

The ideal candidate should be professional, reliable, well-organized, detail-oriented, and comfortable communicating with international staff, consultants, subcontractors, and other project stakeholders.

Language Requirements:

English – Required

Spanish – Preferred

Job Responsibilities

Provide administrative support to the project team, manage documents and records, prepare reports and correspondence, maintain attendance and timesheet records, coordinate office supplies, follow up on documents, and support the Project Manager with daily administrative activities.

Job Requirements

Previous experience in an administrative or similar role. Good knowledge of Microsoft Office, especially Word and Excel. Good communication, organizational, and time-management skills. Must be able to speak, read, write, and understand English. Spanish is preferred. Construction or international project experience is an advantage

Skills Required

• Administration - Intermediate

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