Administrative Assistant at Big Realty

Full Job Description

Big Realty is seeking a highly organized, proactive, and bilingual Administrative Assistant to support the General Manager, the owner, and the administrative team. This role will oversee agent organization, scheduling, communication, and administrative coordination across the brokerage.

Job Responsibilities

Support the General Manager, the owner, and the administrative team with daily tasks and requests.

Organize and manage all agent-related information, documents, schedules, onboarding, and internal coordination.

Handle incoming and outgoing calls with professionalism.

Schedule and set appointments for management, agents, and clients.

Manage email communication and follow-ups.

Maintain organized digital files using Google Workspace and Microsoft Office.

Assist with simple tasks in Canva (no design required, just navigation and basic adjustments).

Prepare reports, documents, and internal communications.

Ensure smooth administrative workflow across all departments.

Perform general office duties and provide support wherever needed.

Job Requirements

Bilingual English–Spanish (required).

Strong writing and communication skills in both languages.

Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar, Gmail).

Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Basic Canva skills (navigation and simple edits).

Experience in scheduling appointments and handling calls.

Highly organized, proactive, diligent, and fast learner.

Ability to multitask in a fast-paced environment.

Administrative or real estate experience is a plus.

Skills Required

• Academic Writing - Beginner
• Admin Support - Intermediate
• Administration - Expert
• Cold Calling - Expert
• CRM - Beginner

Attachments

No Attachments

The Report Job feature provides remote workers a way to directly report jobs that may violate Pros Marketplace's Terms of Service or Job Posting Policies.Although we verify and confirm every job post, this feature is specifically designed for reporting jobs that may be fraudulent, spam, fake, or inaccurate..