Bookkeeper & Financial Operations Coordinator

Full Job Description

Welcome to Stay Rafa, the premier destination for short-term rental and hospitality services in the Greater Philadelphia area. We are a small team of industry experts passionate about delivering high-quality service and operational excellence across a growing portfolio of properties. With years of experience in the short-term rental and hospitality industry, we understand the importance of organization, communication, accountability, and attention to detail. We are looking for a new team member who shares those values and is excited to grow with us. Bookkeeper: Responsible for maintaining accurate financial records, tracking income and expenses, reconciling accounts, and supporting the day-to-day financial operations of the company. The ideal candidate is detail-oriented, organized, proactive, and comfortable working in a fast-paced environment with multiple properties and revenue streams.

Job Responsibilities

• Maintain accurate bookkeeping records across company accounts and properties• Reconcile bank accounts, credit card statements, OTA payouts, and payment processor transactions• Track and categorize income, operating expenses, reimbursements, and owner payments• Assist with monthly P&L reporting and financial summaries• Monitor accounts payable and accounts receivable• Coordinate with management regarding invoices, vendor payments, and expense tracking• Identify discrepancies and resolve accounting inconsistencies promptly• Maintain organized financial documentation and records• Assist with payroll, contractor payments, and tax preparation support as needed• Work closely with leadership to improve financial processes and reporting accuracy

Job Requirements

Strong attention to detail and organizational skills• Experience with bookkeeping and financial recordkeeping• Proficient in QuickBooks or similar accounting software• Comfortable working with spreadsheets and financial reporting tools• Ability to manage multiple tasks and deadlines simultaneously• Strong written and verbal communication skills in English• High level of integrity, accountability, and professionalism• Ability to work independently and proactively solve problems

Skills Required

• Accounting - Intermediate

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