Executive Assistant

Full Job Description

About King Movers & Storage

Founded in 2019, King Movers & Storage is a dynamic and rapidly growing moving company dedicated to excellence in service and operations. We are now building a world-class team to implement the Entrepreneurial Operating System (EOS) and achieve exceptional results through a data-driven, KPI-focused approach.

We are searching for an A-Player—someone who thrives in a fast-paced environment, takes ownership of their work, and pushes the team to achieve excellence. This is not a typical Executive Assistant role; this position requires strategic thinking, accountability, and operational expertise.

Job Responsibilities

What You’ll Be Responsible For:

Calendar & Schedule Management:

• Manage and prioritize the CEO’s calendar, ensuring critical tasks and appointments are scheduled and aligned with business priorities.

Accountability Partner:

• Keep the CEO and leadership team accountable for implementing EOS principles.
• Help track and manage EOS-related tasks and timelines.

Email & Communication Management:

• Organize, respond to, and manage high-volume email correspondence.
• Draft professional responses and ensure effective communication on behalf of the CEO.

KPI Development & Reporting:

• Track, analyze, and present company KPIs to measure performance and identify opportunities for improvement.
• Collaborate with the CEO to create actionable insights from data.

Financial Oversight:

• Manage light bookkeeping and run financial reports in QuickBooks.
• Support payroll processes, including integrating Connecteam with Gusto.

SOPs & HR Support:

• Organize and refine Standard Operating Procedures (SOPs) using platforms like Trainual and Loom.
• Assist in employee onboarding and future HR initiatives.

Meeting Coordination & Follow-Up:

• Prepare for and attend meetings, taking detailed notes and ensuring follow-up on all action items.

Data Analysis & Strategic Insights:

• Use tools like Power BI to analyze company data and create meaningful reports that guide business decisions.

Customer Relations & Accounts Receivable:

• Communicate with customers to manage accounts receivables, resolve issues, and identify opportunities for collaboration.

Time Doctor & Efficiency Tools:

• Oversee the rollout and management of Time Doctor to enhance team productivity.

Research & Special Projects:

• Research tools, services, and solutions that align with the company’s goals and present findings to the leadership team.

Job Requirements

What Makes You an A-Player:

• Experience: Minimum of 5+ years as an Executive Assistant or similar role, preferably in a remote or entrepreneurial environment.
• Technical Expertise: Proficiency in QuickBooks, project management tools (e.g., Ninety, Connecteam), and data analysis platforms (e.g., Power BI).
• EOS Knowledge: Experience with or willingness to master the Entrepreneurial Operating System (EOS).
• Accountability: You are proactive, take ownership, and hold yourself and others to the highest standards.
• Analytical Mindset: You thrive on data-driven decision-making and have a proven track record of analyzing and presenting actionable insights.
• Communication: Outstanding written and verbal communication skills, with a knack for professional correspondence.
• Adaptability: Comfortable juggling multiple priorities in a fast-paced, evolving business environment.

Skills Required

• Admin Support - Expert
• Email Management - Expert
• Administration - Expert
• Financial Analysis - Expert
• Project Management - Expert
• Bookkeeping - Expert
• Accounting - Expert
• Customer Service - Expert
• Analytics - Expert

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