Executive Assistant & Personal Operations Integrator

Full Job Description

Executive Assistant & Personal Operations Integrator (Full-Time)LocationRemote (Latin America preferred)

English & Spanish requiredAbout the RoleThis is not a traditional assistant role.You will work directly with a founder managing multiple companies, initiatives, and long-term projects. Your mission is to organize complexity, protect focus, and help the founder operate at a higher level — both in business and in life.If you enjoy bringing order to chaos, thinking proactively, and being the person who makes everything run smoothly behind the scenes, this role is for you.Your MissionTo act as the founder’s external brain and execution buffer — managing calendar, priorities, projects, and follow-ups across multiple businesses so that nothing important is forgotten, delayed, or living in the founder’s head.What You’ll Be Responsible ForPersonal & Life Operations

Manage and protect the founder’s calendar (business + personal)

Schedule meetings, focus blocks, personal commitments, and travel

Handle reminders, follow-ups, and life logistics

Ensure the day and week are structured for focus and energy

Business & Project Integration

Track projects across multiple companies

Organize tasks, deadlines, and priorities

Follow up with team members and contractors

Prepare weekly summaries and priority lists for the founder

Make sure meetings have agendas and outcomes

Focus Protection

Filter requests and information before it reaches the founder

Ask clarifying questions proactively

Help decide what is urgent vs. important

Reduce interruptions and context switching

What This Role Is NOT

Not a marketing role

Not a sales role

Not a media buying role

Not a strategist

You support execution and clarity — you don’t replace leadership or vision.Who This Role Is ForThis role is ideal if you:

Are extremely organized and detail-oriented

Think proactively and anticipate needs

Communicate clearly and calmly

Enjoy supporting high-performing founders

Are comfortable managing multiple projects at once

Like structure, systems, and follow-up

Can operate independently with limited direction

Requirements

Fluent in English and Spanish

Experience as an Executive Assistant, Operations Manager, Project Manager, or similar

Strong written communication

Comfortable working remotely

High integrity and discretion

Ability to manage ambiguity and shifting priorities

Work Conditions

Full-time

Remote

Long-term role with growth potential

Direct access to the founder

Opportunity to grow into a senior operations role

Job Responsibilities

What You’ll Be Responsible ForPersonal & Life Operations

Manage and protect the founder’s calendar (business + personal)

Schedule meetings, focus blocks, personal commitments, and travel

Handle reminders, follow-ups, and life logistics

Ensure the day and week are structured for focus and energy

Business & Project Integration

Track projects across multiple companies

Organize tasks, deadlines, and priorities

Follow up with team members and contractors

Prepare weekly summaries and priority lists for the founder

Make sure meetings have agendas and outcomes

Focus Protection

Filter requests and information before it reaches the founder

Ask clarifying questions proactively

Help decide what is urgent vs. important

Reduce interruptions and context switching

Job Requirements

Requirements

Fluent in English and Spanish

Experience as an Executive Assistant, Operations Manager, Project Manager, or similar

Strong written communication

Comfortable working remotely

High integrity and discretion

Ability to manage ambiguity and shifting priorities

Skills Required

• Academic Writing - Expert
• Project Management - Expert
• Business Communication - Expert
• Time Management - Expert

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