Executive Assistant to the CEO

Full Job Description

We are looking to hire a full-time (at least 30 hours per week) Assistant to help our CEO, who lives in Portugal & US with projects and tasks.

You will be in charge of optimizing the CEO’s schedule and will also be the go-to problem solver for the entire MCO team. 

We are looking for a full-time hire.

You might be who we are looking for if you…

• Are not afraid of taking on challenges, have high standards, and have ownership of your work
• Have a helpful and caring personality
• Are good with details needed to manage a project
• Are outspoken - willing to share your ideas and push back on the CEO if you believe you have a better idea
• Have a good command in English.
• Are willing to learn, and help the company grow and improve - which will lead to more benefits for you.

Benefits of the Role

1. Work with a fun boss and work with a company with a 100% happiness rating
2. Decide where you work (work from home, from another country, wherever).
3. Have career opportunities to grow. You can grow into a full-time management role as long as you are someone who is willing to learn, work hard, take on a variation of work, and look to improve yourself and the company.

Job Responsibilities

Here are some of the responsibilities you will have...

• Optimize the CEO’s work schedule, including
• Managing his calendar and arranging client/team meetings,
• Review emails from the CEO throughout the day and answer all emails you can, hand tasks over to the team, etc (make his workload smaller),
• Act as the Project Manager/Chief of Staff from time to time and take ownership such as:
• Send agreements and invoices to customers,
• Basic accounting,
• Managing or assisting on projects around MCO including hiring contractors and team members and assisting the Head of Sales to optimize the sales process,
• Conducting research into a detailed report (e.g., competitor research),
• Follow up with customers and external parties and freelancers,
• If you have marketing interest/skills/background, implement some of your skills in the marketing agency,
• Take over the inbox from the CEO and try to solve/answer any emails possible,
• Create trainings for new team members, follow up on team members, ...
• And much, much more. You'll become a leading figure in the company and work next to the CEO

Job Responsibilities

I think we covered it all, and more in the description ;).

Job Requirements

Fluent in English (writing), hard-working, organized. You'll have a busy day and manage everything from daily communication to problem solving to structure and team management.

Skills Required

• Administration - Expert
• Sales - Intermediate
• Customer Service - Intermediate

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