Executive Assistant to the CEO

Full Job Description

We are looking to hire a full-time (at least 30 hours per week) Assistant to help our CEO, who lives in Portugal & US with projects and tasks.

You will be in charge of optimizing the CEO’s schedule and will also be the go-to problem solver for the entire MCO team. 

We are looking for a full-time hire.

You might be who we are looking for if you…

• Are not afraid of taking on challenges, have high standards, and have ownership of your work
• Have a helpful and caring personality
• Are good with details needed to manage a project
• Are outspoken - willing to share your ideas and push back on the CEO if you believe you have a better idea
• Have a good command in English.
• Are willing to learn, and help the company grow and improve - which will lead to more benefits for you.

Benefits of the Role

1. Work with a fun boss and work with a company with a 100% happiness rating
2. Decide where you work (work from home, from another country, wherever).
3. Have career opportunities to grow. You can grow into a full-time management role as long as you are someone who is willing to learn, work hard, take on a variation of work, and look to improve yourself and the company.

Job Responsibilities

Here are some of the responsibilities you will have...

• Optimize the CEO’s work schedule, including
• Managing his calendar and arranging client/team meetings,
• Review emails from the CEO throughout the day and answer all emails you can, hand tasks over to the team, etc (make his workload smaller),
• Act as the Project Manager/Chief of Staff from time to time and take ownership such as:
• Send agreements and invoices to customers,
• Basic accounting,
• Managing or assisting on projects around MCO including hiring contractors and team members and assisting the Head of Sales to optimize the sales process,
• Conducting research into a detailed report (e.g., competitor research),
• Follow up with customers and external parties and freelancers,
• If you have marketing interest/skills/background, implement some of your skills in the marketing agency,
• Take over the inbox from the CEO and try to solve/answer any emails possible,
• Create trainings for new team members, follow up on team members, ...
• And much, much more. You'll become a leading figure in the company and work next to the CEO

Job Responsibilities

I think we covered it all, and more in the description ;).

Job Requirements

Fluent in English (writing), hard-working, organized. You'll have a busy day and manage everything from daily communication to problem solving to structure and team management.

Skills Required

• Administration - Expert
• Sales - Intermediate
• Customer Service - Intermediate

Attachments

No Attachments

The Report Job feature provides remote workers a way to directly report jobs that may violate ProsMarketplace's Terms of Service or Job Posting Policies.Although we verify and confirm every job post, this feature is specifically designed for reporting jobs that may be fraudulent, spam, fake, or inaccurate..