Executive Assistant to the CEO

Full Job Description

Be the CEO’s Strategic Partner, Not Just an Assistant

This is about becoming the CEO’s right hand, anticipating needs before they arise, asking the right questions, and making sure priorities move forward without a hitch. You’ll be the person who ensures the CEO can focus on vision and growth while you handle the coordination, follow-up, and problem-solving that keeps everything running smoothly. If you’re organized to your core, thrive on keeping things moving, and love making order out of chaos, we want to hear from you.

About Figmints

Figmints is a dynamic, fast-paced digital marketing and sales firm rooted in strong values and a faith-inspired mission (though belief isn’t required to be part of the team). We're a community of creative thinkers, proactive problem-solvers, and growth-minded professionals working to drive real impact through innovation and collaboration.

Our Core Values

Impact – We strive to make a meaningful difference in everything we do.Adaptability – We embrace change and remain flexible in the face of challenges.

Own It, Grieve It, Redeem It – We take responsibility, learn from setbacks, and continuously improve.

Accountability – We hold ourselves and each other to the highest standards.

Hospitality – We create a welcoming, inclusive environment where everyone feels valued.

Empathy – We actively listen and understand the needs of those we serve.

Journey to Solution with Grit – We persist with determination to find solutions, no matter the obstacles.

Job Responsibilities

What You’ll Do

As the Executive Assistant to the CEO, you’ll serve as a trusted right hand—ensuring the CEO’s time, communication, and priorities are managed with precision and foresight. You’ll be the hub for coordination, organization, and proactive problem-solving, allowing the CEO to focus on strategic leadership.Your responsibilities will include:

Calendar Management – Schedule, prioritize, and coordinate meetings, ensuring the CEO’s time is optimized.

Communication Support – Draft, proofread, and send communications on behalf of the CEO, ensuring clarity, professionalism, and timeliness.

Follow-Up Management – Track action items, chase pending responses, and ensure nothing falls through the cracks.

Proactive Problem Solving – Anticipate needs, flag potential issues early, and present well-researched solutions.

Organization & Prioritization – Maintain organized systems for tasks, deadlines, and documents.

Information & Research – Conduct research to support decision-making and prepare relevant summaries or briefs.

Tech & Tools – Utilize digital tools (project management, CRM, scheduling platforms) to streamline workflows.

Meeting Preparation – Prepare agendas, gather materials, and ensure follow-up actions are documented and completed.

What You Bring

Exceptional written and verbal communication skills in English.2+ years of experience in similar roles.

Proactive approach—asks questions when unclear and seeks to fully understand tasks before execution.

Strong organizational skills with the ability to manage multiple priorities and tight deadlines.

Proven experience with calendar management, scheduling, and meeting coordination.

Tech-savviness and the ability to quickly learn new platforms and tools.

Detail-oriented mindset with high standards for accuracy.

Resourceful problem-solving skills and the ability to anticipate needs.

Alignment with Figmints’ core values and a collaborative spirit

Application Process

To apply, please send:

Your Resume

A Video Interview

Equal Opportunity

Employer We are an Equal Opportunity Employer and value diversity of thought, background, and belief. We’re committed to building an inclusive environment where all team members thrive.

Job Requirements

N/A

Skills Required

• Graphic Design - Intermediate
• Admin Support - Expert
• Digital Marketing - Intermediate

Attachments

No Attachments

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