Full-Time Operations Virtual Assistant

Full Job Description

We are seeking a full-time Virtual Operations Assistant to support our growing Real Estate and Hospitality businesses. This role is ideal for someone who is highly organized, proactive, detail-oriented, and enjoys working in a fast-paced environment.You will play a key role in supporting daily operations, managing administrative tasks, coordinating with clients, guests, vendors, and team members. We are looking for someone who takes ownership of their work, communicates professionally, and is eager to grow into a long-term leadership role within our company. If you enjoy solving problems, staying organized, and providing exceptional customer service, we'd love to meet you. 

Job Responsibilities

• Manage daily emails, calendars, and scheduling
• Respond professionally to real estate clients and short-term rental guests
• Coordinate appointments, inspections, cleaners, maintenance vendors, and contractors
• Update and maintain CRM systems, spreadsheets, and company databases
• Assist with real estate transaction coordination and administrative supportMonitor and support short-term rental operations and guest communications
• Conduct online research and prepare reports as needed
• Organize digital files and maintain accurate records
• Assist with social media scheduling and basic marketing tasks when needed
• Document and improve business processes and standard operating procedures (SOPs)
• Follow up with leads, clients, and vendors to ensure tasks are completedIdentify potential issues proactively and recommend solutions
• Perform additional administrative and operational duties as assigned

Job Requirements

• Excellent written and spoken English
• Strong organizational and time management skills
• Professional communication and customer service
• High attention to detail
• Tech-savvy with the ability to learn new software quickly
• Self-motivated and able to work independently
• Reliable internet connection and dedicated home workspace
• Positive attitude with a willingness to grow

Skills Required

• Administration - Intermediate
• Real Estate Sevices - Intermediate

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