General Virtual Assistant to Co-Founder/CEO (Part-Time - which will lead to Full-Time for the right candidate)

Full Job Description

About Shift Fractional

Shift Fractional provides experienced, fractional professionals to growing businesses that need high-quality operational support without full-time overhead. We work with founders and leadership teams who value clarity, execution, and thoughtful growth.

This role is a general virtual assistant supporting the Co-Founder/CEO of Shift Fractional directly (not one of our clients), with exposure to early-stage business operations, outreach, scheduling, and research.

About the Role

We are looking for a reliable, proactive, and highly communicative Virtual Assistant to support the Co-Founder/CEO with a wide range of day-to-day tasks. This is an ideal role for someone who enjoys variety, takes ownership, and is comfortable working independently once given direction.

We will start on an hourly basis, with clear tasks and priorities. As we find a good rhythm together, this role can grow into a consistent weekly or monthly engagement – which could become full-time ultimately.

I have listed 10 hours a week here - the fact is, I really don't know yet - it will depend upon how we work together and how much I can give you. I do see this becoming a full role at some point for the right person.

Immediate Tasks You May Support

Examples of work we need help with right away include:

• Business outreach support

o Working from a provided spreadsheet of companies and contacts

o Calling US-based businesses to obtain email addresses for specific executives

o Delivering a short, professional message (we will collaborate on the script) – this is not a sales role, simply helping to get contact details for us to reach out to

o Identifying whether to email the executive directly or an assistant

• Lead and prospect research

o Identifying potential new business prospects

o Gathering accurate contact and company information

• Scheduling support

o Helping coordinate and schedule interviews and calls

o Managing availability and follow-ups

• Vendor research

o Finding qualified freelancers or agencies to:

? Design and develop a website on Squarespace

? Design a professional company logo

o Comparing options and summarizing recommendations

• General early-stage business support

o Admin, research, coordination, follow-ups

o Other tasks as they arise in a growing business

What We Are Looking For

• Strong written and spoken English

• Confident, professional phone manner (for calling US businesses) – an ability to call the US from PH via technology that appears the call is US based

• Excellent communication and responsiveness

• Comfortable receiving tasks via Slack, email, documents, or chat (we need to align on what’s best between us)

• Organized, detail-oriented, and reliable

• Able to ask clarifying questions when needed

• Comfortable working independently once trained and familiar with the business

• Help me grow the business and the role will develop exponentially

Nice to Have (But Not Required)

• Experience supporting a CEO or founder

• Experience with CRM, spreadsheets, or outreach work

• Familiarity with LinkedIn research

• Experience working with US-based clients

Working Style & Expectations

• CEO is based in US Eastern Time

• Most tasks can be completed during Philippine working hours – unless you want to work adjusted hours

• Clear communication is essential

• We value initiative, follow-through, and honesty

• This is a long-term opportunity for the right person

How to Apply

Please include:

1. A short introduction about yourself and your VA experience

2. Your comfort level with US phone-based outreach

3. Your internet reliability and headset setup

4. Your hourly rate

5. Your availability (hours per week to start)

6  A Loom Video or a video recording would be great

Job Responsibilities

See job description

Job Requirements

See job description

Skills Required

• Market Research - Intermediate
• Admin Support - Intermediate
• Email Support - Intermediate
• Project Coordinator - Intermediate
• Project Management - Intermediate
• Cold Calling - Intermediate
• Business Administration - Intermediate

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