Join Our Dynamic Team as an Executive Assistant at RESQ Homes!

Full Job Description

Are you passionate about helping others? Do you thrive in a supportive and collaborative environment? Are you ready to align your talents with a company blazing a new path in the real estate industry? RESQ Homes is on the lookout for dynamic professionals to join our fast-growing company. If you want to be part of a team committed to creating genuine connections, innovative solutions, and impactful engagement, we want to hear from you! 

COMPANY OVERVIEW

RESQ (“Rescue”) Homes is a family-owned real estate solutions company based in Tampa, Florida, serving Citrus, Hernando, Hillsborough, Pinellas, Pasco, Manatee, and Sarasota Counties. As a purpose-driven organization, our core values of Reliability, Empathy, Synergy, and Quality (RESQ) are anchored in our name. We specialize in solving complex real estate problems for those most in need. What sets us apart is our commitment to going beyond transactions, delivering customized real estate solutions while providing exceptional customer service. Formerly known as K&K Property Ventures, our new social media presence is being established as we transition to RESQ Homes. 

JOB DESCRIPTION

We are seeking a highly organized and proactive Executive Assistant to join our team, playing a critical role in ensuring smooth operations and boosting efficiency across multiple departments. The ideal candidate will have exceptional technology and communication skills, with experience in CRM platforms and Social Media Marketing. Qualities key to this role include:

• Initiative: Quick to implement new processes, who is task and detail oriented. 
• Resourcefulness: Thrives when presented with a challenge. 
• Passion: Highly motivated and driven to succeed.
• Collaborative: Team mindset, bringing energy and enthusiasm to teams.
• Consistent: Track record of high performance, regularly meeting or exceeding expectations.

Job Responsibilities

Administrative Duties:

• Manage Documents in Google Drive
• Manage Leads in CRM & Google Drive Pipelines
• Manage Contracts & Agreements (Sending/Receiving Docs)
• Coordinate Transactions (Documents, Customer Service, Process Management)
• Assist Capital Raising Projects
• Initiate & Cancel Utilities for Projects
• Initiate & Cancel Insurances for Projects
• Assist with Budget Management for Marketing
• Collaborate with Account Specialist
• Fill In Roles & Responsibilities as Needed (e.g., prospecting, deal evaluation)

Human Resources:

• Recruitment, Job Postings, Scheduling Interviews
• Onboarding & Staff Development
• Manage Employee Records & Documents
• Timekeeping, Leave Management
• Policy Implementation & Enforcement
• Policy Regulations & Compliance Requirements

Team Leadership:

• Culture, Birthdays, Holidays
• Supervise Administrative Staff & Support Personnel
• Provide Leadership & Guidance
• Enhance Positive & Productive Work Atmosphere
• Resolve Interpersonal Conflicts & Workplace Issues
• Mediate Between Employees & Management
• Organize Events & Coordinate Travel Arrangements

IT and Tech Support:

• Oversee Internal IT Support (CRM, Google Workspace, Internal Applications
• Liaise with External IT Support (PandaDoc, Batch Leads, Privy)
• Capture Systems, Document Processes, Manage Index & FAQ’s

Legal Compliance

• File Annual LLC Reports
• Manage State Filing Requirements for Taxes

Customer Service:

• Manage Inbound Leads (Calls, Forms, Emails)
• Schedule Appointments & Follow-Up Communications

Business Relationships:

• Nurture Vendor Relationships (Home Inspectors, Contractors)
• Nurture Business Relationships (PMLs, HMLs, Realtors)

Marketing:

• Manage Social Media Marketing & Support Marketing Operations

Job Requirements

• Proven experience in administrative roles, specializing in technology and communication. 
• Natural alignment with our core values of Reliability, Empathy, Synergy, and Quality. 
• Exceptional organizational skills with a keen attention to detail. 
• Proficiency in using Google Workspace, CRM systems, and providing IT support. 
• Strong ability to prioritize tasks and manage time effectively. 
• Meticulous in following established systems and procedures. 
• Skilled in addressing workplace issues with tact and professionalism. 
• Demonstrated experience in delivering exceptional customer service. 
• Flexible and adaptable to changing priorities. 
• Workspace free from distractions, suitable for remote work. 

How to Apply

At RESQ Homes, you’ll join a team unified by the greater purpose of making a positive difference in the communities we serve. We offer a supportive, growth-oriented environment with the opportunity to advance as our team grows. 

If you’re ready to take on a meaningful role that challenges and inspires you, please click the link below to complete our official employment application. Application submissions without completing the official application linked below will not be considered.

RESQ Homes is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Skills Required

• Social Media - Intermediate
• CRM - Intermediate

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