Legal Assistant / Executive Assistant to the CEO | Directly with US Company | Long Term

Full Job Description

We are seeking a highly organized and detail-oriented Legal Assistant / Executive Assistant to support our CEO and assist with the management of personal injury cases. This role involves coordinating case logistics, preparing legal documents, and ensuring smooth communication between clients, medical providers, and legal teams. The ideal candidate is proactive, efficient, and comfortable working in a fast-paced, remote environment.

Job Responsibilities

• Manage and organize personal injury cases from intake through completion.
• Draft and prepare legal demand letters using our established templates.
• Maintain and update calendars for attorneys and case managers.
• Schedule client appointments, medical visits, and follow-ups.
• Communicate professionally with clients, medical offices, and law firms.
• Track deadlines, gather documents, and ensure all case requirements are completed on time.
• Assist with preparing reports, summaries, and case updates when needed.

Job Requirements

• Strong written and verbal communication skills in English (Spanish is a plus).
• Experience in personal injury, legal assistance, or case management preferred but not required.
• Ability to follow structured templates and meet strict deadlines.
• Highly organized, detail-driven, and able to multitask.
• Comfortable working remotely with U.S.-based teams.
• Proficient with email, calendars, and document management tools.

Skills Required

• Email Management - Expert
• Cold Calling - Expert

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