Operations & Administrative Assistant

Full Job Description

We are looking for a dedicated and reliable Remote Operations and Administrative Assistant to manage a diverse set of administrative and data-focused tasks. This role is critical for ensuring the smooth operation of our medical and business processes, including managing patient medication logistics and maintaining key performance indicators (KPIs).

Job Responsibilities

• Medication and Supply Coordination:
• Manage the process of ordering, tracking, and coordinating the delivery of patient medications and clinical supplies from designated pharmacies and vendors.
• Maintain accurate inventory records to prevent shortages and ensure timely patient care.
• Data Management and Reporting:
• Regularly update and maintain multiple KPI (Key Performance Indicator) spreadsheets with accurate data.
• Assist in generating reports and dashboards to track key business metrics and support management decision-making.
• General Administrative Support:
• Provide remote administrative support to the General Manager and clinical staff, managing documents and digital files.
• Assist with the preparation and organization of various operational documents, ensuring compliance with company policies.
• Manage professional correspondence and maintain strict confidentiality of patient and business information, adhering to HIPAA guidelines.

Job Requirements

• QualificationsBachelor's Degree: Candidates who have recently finalized their bachelor's degree are encouraged to apply.
• Strong Analytical Skills: Proficiency in fundamental math skills for accurate data entry, financial reconciliation, and inventory tracking.
• High Proficiency in Microsoft Excel and other data management tools for detailed spreadsheet and KPI tracking.
• Exceptional organizational skills, attention to detail, and a commitment to accuracy.
• Strong verbal and written communication skills.
• Ability to work autonomously and maintain a productive workflow in a remote work environment.
• Prior experience in an administrative support role is highly recommended but not required.
• Familiarity with medical terminology and prescription ordering processes is a significant plus.

Skills Required

• Admin Support - Beginner
• Data Entry - Intermediate
• Financial Analysis - Intermediate
• Business Mathematics - Intermediate

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