Part-Time Administrative Assistant

Full Job Description

We are seeking a detail-oriented and organized Part-Time Administrative Assistant to manage client scheduling at our psychotherapy clinic. This role involves coordinating appointments, handling client inquiries, maintaining accurate records, and ensuring smooth communication between clients and providers. The ideal candidate will have excellent customer service skills, proficiency in scheduling software, and the ability to multitask in a professional and compassionate environment.

Job Responsibilities

Key Responsibilities:

• Schedule and confirm client appointments
• Manage provider calendars and availability
• Respond to client inquiries via phone and email
• Maintain confidential client records and documentation
• Assist with administrative tasks as needed

Job Requirements

Qualifications:

• Prior experience in administrative or scheduling roles preferred
• Strong communication and organizational skills
• Proficiency in scheduling software and Microsoft Office Suite
• Ability to handle sensitive information with confidentiality
• Experience in a healthcare or mental health setting is a plus

Hours:

• 15 hours per week
• Monday, Tuesday, Wednesday, Friday, & Saturday
• 5:00 PM – 8:00 PM (Pacific Standard Time)

Trial Period:

There will be a 30-day trial period to assess the candidate’s fit for the role.

If you're a proactive and empathetic individual who thrives in a client-centered environment, we’d love to hear from you!

Skills Required

• Customer Support - Expert
• Admin Support - Expert
• Email Support - Expert
• Phone Support - Expert
• Administration - Expert
• Data Entry - Expert
• Customer Service - Expert

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