Personal Assistant to a Real Estate Agent

Full Job Description

PERSONAL ASSISTANT TO REAL ESTATE AGENT

/// ABOUT THE ROLE: We are seeking a proactive and highly organized Personal Assistant to support a busy real estate agent in both business and personal matters. This role goes beyond answering calls — the assistant will play a key part in helping manage the agent’s schedule, communications, and daily priorities while also interfacing with clients, vendors, and business partners as needed.

/// KEY RESPONSIBILITIES: Manage and organize the agent’s calendar, schedule showings, appointments, and personal commitments. Answer, screen, and return calls and messages on behalf of the agent. Provide administrative support including email management, note-taking, and follow-ups. Assist with coordination of meetings and events. Interface with clients, service providers, and other business interests to ensure smooth operations. Track deadlines, tasks, and projects to keep the agent organized and on schedule. Anticipate needs and handle details to reduce the agent’s day-to-day stress. Maintain confidentiality and professionalism in all matters.

/// QUALIFICATIONS: Prior experience as a personal assistant, executive assistant, or similar support role preferred. Strong organizational and time management skills. Excellent phone presence and communication abilities. Ability to manage multiple priorities and follow through on tasks independently. Tech-savvy with email, scheduling tools, and communication platforms. Reliable high-speed internet and availability for both calls and video meetings. Professional, discreet, and dependable.

/// WHAT WE OFFER: A dynamic role supporting a top-performing real estate professional. Variety in daily tasks with opportunities to take ownership. Exposure to real estate, business operations, and executive-level decision making. Supportive and growth-minded team environment.

Job Responsibilities

/// KEY RESPONSIBILITIES: Manage and organize the agent’s calendar, schedule showings, appointments, and personal commitments. Answer, screen, and return calls and messages on behalf of the agent. Provide administrative support including email management, note-taking, and follow-ups. Assist with coordination of meetings and events. Interface with clients, service providers, and other business interests to ensure smooth operations. Track deadlines, tasks, and projects to keep the agent organized and on schedule. Anticipate needs and handle details to reduce the agent’s day-to-day stress. Maintain confidentiality and professionalism in all matters.

Job Requirements

/// QUALIFICATIONS: Prior experience as a personal assistant, executive assistant, or similar support role preferred. Strong organizational and time management skills. Excellent phone presence and communication abilities. Ability to manage multiple priorities and follow through on tasks independently. Tech-savvy with email, scheduling tools, and communication platforms. Reliable high-speed internet and availability for both calls and video meetings. Professional, discreet, and dependable.

Skills Required

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