Real Estate Administrative Assistant

Full Job Description

Immediate opening to work with Top Producing Real Estate Team in Hendersonville, TN:

You must be organized, dedicated to producing quality results, meticulous with details, a positive person, a good communicator -- both written and verbal, have excellent computer skills, a quick mind and willing to work hard and smart. You'll work in a fast paced office in Hendersonville, TN. This is NOT an entry level position. Working knowledge of real estate is preferred.

Job Responsibilities

Document Management:

• Maintain and organize all contract documents for ease of access and compliance with internal policies and regulatory requirements.
• Ensure that signed contracts are filed and archived properly.

Reporting and Communication:

• Prepare regular reports on contract status, including key milestones and deadlines.
• Communicate with all parties involved to ensure timely completion of contract requirements.

Contract Execution:

• Facilitate the signing of contracts, ensuring all required signatures are obtained and that each party is aware of their obligations.
• Track the execution and implementation of contract terms.

Amendments and Renewals:

• Handle contract amendments, renewals, or terminations as needed.
• Draft new terms and review changes for compliance with original agreements and legal requirements.

Job Requirements

- 3 years minimum of work experience; preferably in transaction/file/project management, administrative responsibilities, real estate related industry experience strongly prefer.

-Able to adapt quickly to changing schedules and priorities; A "Yes, I can do it" attitude.

- Excellent work ethic, dedicated to exceptional customer service, friendly and out-going.

- Perform and multi-task well in a very fast paced environment.

- Excellent organizational and follow through skills.

- Keen attention to detail; excellent time management skills

- Proficient skill level with computer applications, including Microsoft Office - Outlook, Word, Excel; database management.

- Confidence and business maturity; clear and effective phone communication; excellent writing skills.

Skills Required

• Admin Support - Expert

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