Real Estate Assistant - 100% Remote Position

Full Job Description

Victor Fuentes | Legacy Group at Big Realty is a fast-growing, seller-focused listing team in the Rio Grande Valley. We're hiring a Transaction Coordinator & Executive Assistant to the team's right hand from listing to closing.

You'll manage contracts from execution to close, coordinate new listings, keep team's calendar, inbox, and CRM organized, and support our marketing. You'll work directly with Victor, our client communications specialist, and our agents. This role keeps every deal on schedule and every seller informed, so the team can focus on winning and selling listings.

This is a great fit for an organized, bilingual professional who wants to grow with our company. 

Job Responsibilities

- Manage transactions from executed contract to closing: open title, deliver contracts and earnest money receipts, and track all deadlines (option period, financing, survey, appraisal, closing)

- Schedule inspections, appraisals, surveys, and repairs

- Keep sellers, buyers, agents, lenders, and title updated at every step

- Maintain compliant transaction files and prepare commission disbursement paperwork

- Support owner-financed transactions alongside title and attorneys

- Prepare listing paperwork, enter and update MLS listings, and schedule photos, signs, and lockboxes

- Collect showing feedback and prepare weekly seller reports

- Manage Victor's calendar and inbox and follow up on open items

- Keep the CRM updated, route new leads, and maintain drip campaigns

- Create marketing graphics in Canva and help schedule social media posts

- Update the team's weekly activity tracker and coordinate vendors and supplies

Job Requirements

- Fluent in English and Spanish, spoken and written

- Transaction coordination experience strongly preferred

- Working knowledge of TREC contracts and forms and Texas contract timelines

- 1+ year in an administrative, real estate, or customer-facing role

- Able to manage 10+ active files at once without missing a deadline

- Highly organized and detail-oriented

- Comfortable with Google Workspace and Canva; quick to learn MLS and CRM software

- Texas real estate license a plus, not required

Skills Required

• Administration - Intermediate
• CRM - Intermediate
• Real Estate Sevices - Intermediate

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