Real Estate Title Coordinator

Full Job Description

Job Title: Real Estate Title Coordinator

Department: Transactions / Escrow

Reports To: Closing Manager / Operations Manager

Employment Type: Full-TimePay: $4 - $8 / hr

Job Summary:The Real Estate Title Coordinator plays a vital role in managing all title-related activities throughout the real estate transaction lifecycle. This position ensures smooth coordination between all parties involved, accurate and timely document processing, and strict adherence to contractual timelines and milestones. The ideal candidate is highly organized, detail-oriented, and experienced in handling real estate or title processes.

Key Responsibilities:

• Open title files upon contract execution and initiate title searches with the appropriate title company or closing attorney
• Communicate and follow up regularly with title companies to track title commitments, lien payoffs, HOA documentation, tax certificates, and closing packages
• Review title commitments to identify and help resolve clouds, defects, or encumbrances
• Collect all required documents from both sellers and buyers (e.g., IDs, entity paperwork, affidavits, payoff authorizations, power of attorney, etc.)
• Track and manage all transaction deadlines and critical dates, including option period, title objection, closing date, funding date, and document due dates
• Maintain internal systems to monitor key contract milestones and proactively ensure all parties meet their obligations on time
• Coordinate closely with buyers, sellers, agents, lenders, and attorneys to facilitate a smooth and timely closing
• Prepare, review, and distribute preliminary and final settlement statements (HUD/CD) as needed
• Schedule closings, confirm attendance, and ensure all required signatures and documents are received
• Assist in post-closing activities, including deed recording and disbursement coordination
• Keep internal team updated on file status, any title issues, and potential delays
• Organize and maintain accurate records in title tracking and transaction management software

Qualifications:

• 2+ years of experience in title coordination, escrow, or real estate transactions
• Deep understanding of title commitments, surveys, liens, and the closing process
• Excellent time management skills with a proven ability to meet deadlines
• Strong written and verbal communication skillsAttention to detail and ability to manage multiple files simultaneously
• Proficient in Microsoft Office and title software
• Experience working with real estate investors or wholesaling (preferred)

Preferred Traits:Highly organized with a proactive mindset

• Customer-service oriented with a problem-solving approach
• Able to work independently and handle fast-paced deadlines

Job Responsibilities

Key Responsibilities:

• Open title files upon contract execution and initiate title searches with the appropriate title company or closing attorney
• Communicate and follow up regularly with title companies to track title commitments, lien payoffs, HOA documentation, tax certificates, and closing packages
• Review title commitments to identify and help resolve clouds, defects, or encumbrances
• Collect all required documents from both sellers and buyers (e.g., IDs, entity paperwork, affidavits, payoff authorizations, power of attorney, etc.)
• Track and manage all transaction deadlines and critical dates, including option period, title objection, closing date, funding date, and document due dates
• Maintain internal systems to monitor key contract milestones and proactively ensure all parties meet their obligations on time
• Coordinate closely with buyers, sellers, agents, lenders, and attorneys to facilitate a smooth and timely closing
• Prepare, review, and distribute preliminary and final settlement statements (HUD/CD) as needed
• Schedule closings, confirm attendance, and ensure all required signatures and documents are received
• Assist in post-closing activities, including deed recording and disbursement coordination
• Keep internal team updated on file status, any title issues, and potential delays
• Organize and maintain accurate records in title tracking and transaction management software

Job Requirements

Qualifications:

• 2+ years of experience in title coordination, escrow, or real estate transactions
• Deep understanding of title commitments, surveys, liens, and the closing process
• Excellent time management skills with a proven ability to meet deadlines
• Strong written and verbal communication skills
• Attention to detail and ability to manage multiple files simultaneously
• Proficient in Microsoft Office and title software
• Experience working with real estate investors or wholesaling (preferred)

Skills Required

• Email Management - Expert
• Administration - Expert
• Real Estate - Expert
• Time Management - Expert
• Communication Skills - Expert

Attachments

No Attachments

The Report Job feature provides remote workers a way to directly report jobs that may violate Pros Marketplace's Terms of Service or Job Posting Policies.Although we verify and confirm every job post, this feature is specifically designed for reporting jobs that may be fraudulent, spam, fake, or inaccurate..