Remote Montessori Professional Administrator (PA)

Full Job Description

PLEASE REVIEW THE ATTACHED DOCUMENT

Montessori Thrive is looking for an exceptional Montessori Professional Administrator (PA) to join our growing remote team.At Montessori Thrive, we partner with Montessori schools to strengthen their operations, simplify administrative processes, support enrollment, and help school leaders focus on what matters most: their students, staff, families, and school communities.Our Professional Administrators are more than virtual assistants. They are trusted administrative partners who help school leaders stay organized, maintain systems, coordinate projects, and ensure important responsibilities receive consistent attention and follow-through.In this full-time, fully remote position, you will work directly with Montessori school leaders while receiving ongoing support and management from the Montessori Thrive team.We are looking for someone who is organized, proactive, resourceful, detail-oriented, adaptable, and passionate about helping others succeed.Position Details:Company: Montessori Thrive Position: Montessori Professional Administrator (PA)Work Arrangement: Fully RemoteEmployment Type: Full-Time Starting Compensation: $1,500 USD per month Working Hours: Typically aligned with U.S. Central Time business hoursTraining: Provided in Montessori Thrive systems, processes, service standards, and administrative workflowsJoin Montessori Thrive and help school leaders spend less time managing administrative responsibilities and more time leading their schools.

Job Responsibilities

Key Responsibilities* 

• Administrative Execution: Complete assigned administrative tasks, prepare documents, maintain records, update systems, and support day-to-day school operations.* 
• Project Coordination: Organize projects, manage administrative timelines, coordinate with school staff and vendors, and ensure assigned work moves forward.* 
• Task Management & Follow-Through: Maintain task lists, track deadlines, follow up on outstanding items, and proactively identify responsibilities that need attention.* 
• School Communications: Draft and coordinate approved communications with families, staff, and other stakeholders while maintaining professionalism and confidentiality.* 
• Enrollment & Operational Support: Assist with approved enrollment workflows, administrative records, scheduling, documentation, and recurring school processes.* 
• Resource Coordination: Connect school leaders with relevant Montessori Thrive resources, specialists, templates, and support when additional expertise is needed.* 
• Daily Reporting: Provide clear end-of-day updates outlining completed work, outstanding tasks, challenges, and upcoming priorities.* 
• Problem Identification & Escalation: Recognize issues, communicate potential solutions, and involve the appropriate school leader or Montessori Thrive team member when decisions or specialized support are needed.

Job Requirements

Qualifications, Skills & Experience

• Experience in Montessori education, school administration, or educational operations is strongly preferred but not required.
• Strong organizational skills and the ability to manage multiple responsibilities and deadlines.
• Excellent written and verbal English communication skills.
• Exceptional attention to detail and a commitment to accuracy.
• Ability to work independently, prioritize responsibilities, and follow through without constant supervision.
• Confidence communicating professionally with school leaders, staff, and families.Strong problem-solving skills and the judgment to recognize when clarification or escalation is necessary.
• Comfort using digital tools, administrative systems, spreadsheets, and project management platforms.Willingness to learn new technology, including CRM systems, AI tools, and Montessori Thrive’s internal processes.
• Ability to handle confidential student, family, staff, and school information responsibly.A proactive, adaptable mindset and genuine enthusiasm for supporting Montessori school communities.

Remote Work Requirements

• A quiet, professional workspace.
• Reliable high-speed internet.
• Ability to work independently in a fully remote environment.
• Availability during assigned working hours, typically aligned with U.S. Central Time.
• Commitment to maintaining accurate task records, communicating progress proactively, and submitting end-of-day reports.

Previous Montessori experience is a significant advantage, but exceptional administrative professionals who are eager to learn are encouraged to apply.

Skills Required

• Email Management - Intermediate
• Administration - Intermediate
• Data Entry - Expert
• Project Management - Intermediate
• CRM - Intermediate

Attachments

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