Virtual Administrative Assistant

Full Job Description

We are seeking a highly organized and proactive Virtual Administrative Assistant to support a Board Certified Behavior Analyst (BCBA). This role is critical in allowing the BCBA to focus on high-impact clinical work by taking full ownership of administrative responsibilities.

If you’re someone who thrives on structure, loves keeping things running smoothly, and takes pride in being the backbone of operations—this role is for you.

Job Responsibilities

• Manage calendars, scheduling, and appointment coordination
• Handle email inbox organization and communication
• Prepare and organize client documentation and reports
• Assist with data entry and maintaining accurate records
• Coordinate with team members, clients, and stakeholders
• Follow up on tasks, deadlines, and action items
• Support onboarding and administrative workflows
• Maintain systems, trackers, and internal organization

Job Requirements

• 2+ years experience as a Virtual Assistant or Administrative Assistant
• Strong organizational and time management skills
• Excellent written and verbal English communication
• High attention to detail and ability to follow systems
• Tech-savvy (Google Workspace, spreadsheets, task management tools)
• Ability to work independently and take initiative

Bonus (Nice to Have)

• Experience in healthcare, ABA, or working with BCBAs
• Familiarity with EMR systems or clinical documentation
• Experience with automation tools or process optimization

What We’re Looking For

• Reliable and consistent
• Problem-solver mindset
• Takes ownership (not just task completion, but outcome-driven)
• Calm under pressure and highly organized

Skills Required

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